Sole-Source or Noncompetitive Purchase

  • Who Completes This Task: Administrator

     

    Process

    A sole-source purchase involves buying something with noncompetitive proposals, or solicitation of a proposal from only one source. Artificially restricting competition through unreasonably specific or unnecessary requirements is not permitted. User preference is also not an acceptable reason for making a sole-source purchase.

     

    Criteria

    • A sole-source proposal is acceptable if any of the following are met:
    • The item is available only from a single source
    • There is a public emergency or need that will not permit a delay
    • Burst pipes
    • Electrical outages
    • Building collapse or imminent collapse
    • Issues that threaten public safety
    • The awarding agency authorizes noncompetitive proposals in response to request
    • After solicitation of a number of sources, competition is determined to be inadequate

     

    Steps

    1. Complete the Sole-Source Justification Form
    2. Attach to requisition
    3. Purchasing Manager will make the decision to allow the noncompetitive purchase to occur or not

     

    Documentation Required

    • Sole-source purchases require:
    • Completed sole-source justification form
    • The reason for using a noncompetitive proposal
    • Include uniqueness of services sought
    • Lack of available providers
    • Experience of the selected vendor
    • Screen captures and search terms from online searches

     

Why This Is Important

Last Modified on March 12, 2019