Sole-Source or Noncompetitive Purchase
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Who Completes This Task: Administrator
Process
A sole-source purchase involves buying something with noncompetitive proposals, or solicitation of a proposal from only one source. Artificially restricting competition through unreasonably specific or unnecessary requirements is not permitted. User preference is also not an acceptable reason for making a sole-source purchase.
Criteria
- A sole-source proposal is acceptable if any of the following are met:
- The item is available only from a single source
- There is a public emergency or need that will not permit a delay
- Burst pipes
- Electrical outages
- Building collapse or imminent collapse
- Issues that threaten public safety
- The awarding agency authorizes noncompetitive proposals in response to request
- After solicitation of a number of sources, competition is determined to be inadequate
Steps
- Complete the Sole-Source Justification Form
- Attach to requisition
- Purchasing Manager will make the decision to allow the noncompetitive purchase to occur or not
Documentation Required
- Sole-source purchases require:
- Completed sole-source justification form
- The reason for using a noncompetitive proposal
- Include uniqueness of services sought
- Lack of available providers
- Experience of the selected vendor
- Screen captures and search terms from online searches
Last Modified on March 12, 2019