Time and Effort
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Who Completes This Task: Employees Paid with Federal Funds and Supervisors of Employees Paid with Federal Funds
Process
Time and Effort reporting or Personnel Activity Reporting is a process for certifying time worked when the time is paid out of federal funds. This is not the same as submitting a timesheet.
Criteria
- Employees partially paid out of federal funds
- Report every pay period
- Supervisors with employees paid out of federal funds
- Approve staff reports every pay period for staff paid out of two or more budgets
- Semi-annual reporting required for staff paid from one budget
Steps - Employees with Working Entirely on Only One Grant
- Do nothing, unless work is completed outside the assigned account code
Steps - Employees with Work from Multiple Sources, At Least one Federal
- On payday, log into PeopleSoft and go to Employee Self Service
- Click the link to Bi-Weekly Time and Effort
- Click search and then on the pay period
- Verify supervisor name
- If incorrect contact HR
- Enter actual hours worked for each account code
- Each account code is tied to a specific funding source, and verification indicates what should be charged to each source
- This is likely to change each pay period; don’t just accept the default
- Submit
Steps - Supervisors
- Approve bi-weekly reports from staff through PeopleSoft
- After payday, log into PeopleSoft and go to Manager Self Service
- Click the link to Bi-Weekly Time & Effort
- Click search and then on the pay period
- Approve bi-annual reports twice each year (January and July)
- Log into PeopleSoft and go to Manager Activities
- Click the link to Semi-Annnual T&E Supervisor Approval
See the employee or supervisor FAQ for additional information and troubleshooting.
- Employees partially paid out of federal funds
Why This Is Important
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- It’s the law (see 2 CFR 200.302-303, CFR Part 200.430)
- This in an internal control to ensure costs are allowable and allocable
- Routine reporting reduces errors and discrepancies
PeopleSoft Quick Reference Guides
Last Modified on August 6, 2019