Hold Check for Pickup

  • Who Completes This Task: Clerks



    Use the voucher process to request a check for hand pickup.



    • Checks requiring a 24-hour turnaround must be approved by the Accounts Payable Manager and Accountant 5



    1. Checks that require hand pickup, need a written request with justification in the voucher
      1. On the Payments tab, click the Payment Comments link to enter this
    2. Include a phone number, name and email where the originator of the request can be contacted if a hand pickup is denied
    3. Approval of the request is circumstantial and at the discretion of the accounts payable manager


    Documentation Required

    • The request and justification for hand pickup should be included on the respective Purchase Order in the “receiving copy instructions” area

Why This Is Important

    • It’s the law (see 2 CFR 200.302-303)
    • This in an internal control to prevent fraud, waste and abuse
Last Modified on October 29, 2018