• Who Completes This Task: Clerk or Building Inventory Manager



    All items classified as equipment are subject to SPPS property control procedures. Purchase of such items may not be conducted through a P-Card or voucher, as this bypasses Property Control.



    Equipment is defined as meeting all the following conditions:

    • Physical items made of durable material
    • Acquisition cost of $5,000 or more per unit or system
    • Minimum useful life of four years or more
    • Retains its original shape and appearance with use
    • Does not lose its identity through incorporation into a different or more complex unit



    1. Use the Purchase Requisition for Supplies and Equipment procedure
      1. Use account code 6530 for equipment valued at $5,000 or greater
      2. Use account code 6555 for technology equipment valued at $5,000 or greater
      3. See the Purchase Account Code Quick Guide for other codes
    2. Be sure to follow inventory tagging
    3. Item may now be put into use

Why This Is Important

Last Modified on October 30, 2018