6401 - Non-instructional Materials

  • Object Code: 6401

    Authorization: Pre-approval required

    Non-instructional materials are generally office supplies or professional development materials for teachers, not students. General office supplies are not an acceptable use of TI funds unless they are for a program funded solely by TI funds, are necessary or reasonable and further the grant aims of that program. All materials with life expectancy of more than 1 year must be marked “Purchased with Title I” in some permanent manner.


    You must be able to answer yes to these questions before ordering: Will the materials serve the needs of the program in implementing the aims and purpose of the grant? Are they necessary and reasonable? Are they supplemental?

    1. Use the goods matrix to determine process for purchasing and getting price quote or comparison (must have at least two) unless ordering from a district/state approved vendor such as (Innovative Office Supply).

    2. Under $3500 (schools) $5000 (programs): Submit the Title I order form on PeopleSoft and document the need/intended use. Once approved, a) use your PCard to order the item, b) order through an approved vendor (i.e Innovative Office), or c) use other approved means.
      • Payment of Invoice: If you have an invoice that needs to be paid, or a reimbursement to be made, create a voucher in PeopleSoft and attach the invoice or receipts, and the Title I Order Form approval.
      • PCard Statements: If items are purchased with a PCard and charged to TI, send the monthly reconciled PCard statement to Peggy Cihlar. Include with the statement, copies of all receipts and the Title I Order Form approvals for each purchase on the statement paid for with TI funds.

    1. Over $3,500.00/$5000.00 Create a requisition in PeopleSoft. When approved, the purchasing agent will create a P.O. and place the order for the school/program.
      • Receive: When the items arrive, receive the order, lable the item "purchased by Title I" and the service date, and send the original invoice and packing slips to Accounts Payable in the business office.

    Form: Title I Order Form or Requisition

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