Action items: May 29, 2018

  • Review Heat Guidelines for Saint Paul Public Schools
    Although some schools do not have air conditioning, Saint Paul Public Schools takes extra precautions to make sure students stay safe and hydrated during hot weather. You can take action to avoid heat-related illness during hot and humid conditions. Please review our Heat Guidelines below.


    Staff: End-of-year technology guidelines
    Staff end-of-year technology guidelines:

    • Returning SPPS staff renew their iPad and/or MacBook check-out in Destiny.
    • Tenured staff who are moving between positions or buildings keep their current devices as long as they are moving to a position that is eligible for referendum-funded technology.
    • Non-tenured staff who do not have a 2018-19 assignment must return their devices to their supervisors. Devices will be issued in the fall after teachers are assigned.
    • Staff who are leaving SPPS must return their devices to their supervisors.
    • See this link for more information.

    Teachers and School Staff: Review student iPad hand-in information
    Buildings have chosen dates to collect student iPads. General information and teacher resources regarding end of year iPad hand-in can be found on the Personalized Learning website. Contact your building iPad manager for specific dates, schedules and details for your building.

    Teachers: Schoology end-of-year checklist
    OTL strongly recommends that all teachers access this End-of-Year Checklist for important information about preparing their courses for the end of the year. This checklist includes steps on saving course materials to your personal resources and hints on how to finalize your gradebook to make sure grades are reported accurately in both Schoology and Campus.

    Summer Teachers and Staff: S-Term 2018 classroom preparation
    Resources purchased with SPPS funds must be made available to students and staff for use during S-Term. The following must be left in a visible, readily-accessible location in classrooms:

    • Technology resources: SMARTboard, desktop computer, LCD projector, cords needed to operate technology, etc.
    • District purchased supplies: leveled books, pencil sharpener, learning games/activities, scissors, etc.

    Classroom items to securely store before S-Term include:

    • Personal items: things purchased with teacher’s own money
    • Consumable materials: construction paper, pencils, notebooks, markers/crayons, etc., purchased with building funds for school year use

    Teachers: Take the summer classroom repair and maintenance survey
    The Facilities Department needs your help identifying repair and maintenance items in your classrooms. You know firsthand when an electrical outlet doesn’t work or when there is a leaky faucet or toilet. If you let us know, we can fix it.

    Please take this short survey to identify issues in your classroom.

    For questions or assistance, contact Dominique Murray at 651-744-8307 or

    Staff: Complete TD&E end-of-year reflection package
    Educators under the teacher bargaining contract are starting to create TD&E end-of-year reflection packages, including components for Individualized Growth and Development Plans, Student Achievement, and Student Engagement. Specific deadlines have been determined by each school and/or department for the end-of-year reflection package to be submitted through PDExpress. The Schoology group SPPS TDE: TD&E contains video tutorials and a directions reference sheet on how to create, name, and submit the reflection package for review.   

    It’s important that educators meet the end-of-year school/department deadline. SY17-18 forms will be deactivated after the deadline.

    Please contact Amy Steele at with questions.

    Staff: Schoology staff courses and groups for schools
    The Office of Teaching and Learning recommends that each building have a “Staff” course in Schoology to store all building PD and staff meeting materials.

    Courses in Schoology are automatically archived at the end of the school year.

    • Existing Schoology staff PD courses for your building will archive on June 30.
    • To request a new staff PD course for next year, submit a Schoology ticket at
      • The requester will be made the administrator of the course. This person can give the access code to staff and identify co-administrators.
      • Folders and materials from the archived course will have to be copied to the new course as desired. Members will still be able to access the archived course.

    Groups in Schoology carry over to the next year automatically.

    • Please update school staff groups to remove staff who are no longer in the building and add new members.

    Teachers: Complete Apple teacher program for clock hour credit
    SPPS teachers can receive 16 clock hour credits for submitting proof of Apple Teacher Certification for iPad. For more information, visit

    Teachers: Last chance for free visit to Como Park Zoo and Conservatory
    Como Park Zoo and Conservatory offers a limited number of free programs during the school year through the Legacy Amendment Arts and Cultural Heritage Grant.

    Visit the Grant Funded Programs website to find program descriptions for appropriate age groups and a link to submit a participation application.

    Como offers a variety of affordable, fun and interactive programs for school-agers. For a full listing of programs and fees, please visit Click on the Education link. From there, visit the School menu and select the School and Group Programs link.

    Teachers: Schedule a free science field trip for your students
    The 3M Gives Foundation has once again funded science field trips to the Como Planetarium for every SPPS student in first, third and eighth grades. Every student in these grades has the opportunity to participate in astronomy experiences, with transportation and admission covered by the grant.

    Classroom teachers are responsible for scheduling the visits and requesting transportation. Transportation should be ordered at least two weeks in advance of a trip through your building.

    First and Third Grade:

    Fifth Grade: The program is designed to help students prepare for the fifth grade Science MCA test. There is no fee for the program; however, buildings must plan their own transportation.

    Eighth Grade: Students may attend the “Gravity” program or work with the Como Planetarium to customize your experience.

    If you have any question, please contact Sarah Weaver at 

    Grade 3-5 Teachers: Enroll in Schoology professional development
    OTL requests that all grade 3-5 teachers enroll in Schoology professional development sessions by December 2018. The six-hour session will provide participants with tools to tailor instruction and incorporate student voice and choice.

    Register for course code: P_L1714 on PDExpress (fall dates will be posted in August). Guest teachers or stipends will be provided by OTL. Participants will have plenty of hands-on time to create course materials.

    If you have questions, contact Maijue Lochungvu at

    Staff: PD courses in Schoology will archive
    All professional development courses in Schoology will archive on June 30.

    • To access archived courses, in the course menu tab select “See All” and click “Archived”.
    • Owners of PD courses in Schoology must request new sections for courses that will be active next year.
      • Create a Schoology ticket at to request a new section.
      • The requester will be made the administrator of the course. This person can share the access code with others and identify co-administrators.
      • All course materials will need to copied from the archived course to the new section. Members will still be able to access the archived course.

    Staff: Apply for S-Term jobs
    Hiring for S-Term 2018 has begun. Qualified staff may apply for S-Term 2018 positions by completing the online application to be considered. Applicants may apply for multiple positions.

    If applying for a licensed position and the applicant’s license expires June 30, 2018, the applicant must renew their license before their application will be considered.

    Job offers will be communicated to potential employees by S-Term site administrators.

    Apply at Click here for a list of S-Term jobs and their requisition numbers.

    Here is a list of FAQs for S-Term applicants:

    The Department of Alternative Education reserves the right to hire staff that best meets the needs of SPPS students. S-Term information is updated as it becomes available at

    For questions, please contact the Department of Alternative Education at 651-744-8020.

    Staff: S-Term decreases summer learning loss
    Encourage enrollment in S-Term to better prepare students for success in the 2018-19 school year. Enrollment will continue until programs and sessions are filled to capacity.

    To register, families can:

    • Visit and print a registration form; complete and mail it to the Student Placement Center.
    • Get a registration form from their student’s school; complete and mail it to the Student Placement Center. The school can also forward it by mail, fax or scanning/emailing to

    S-Term information is updated as it becomes available at

    Teachers: Steps to transfer sites for 2018-19 school year
    Teachers who wish to transfer to another site for next school year should view this document for more information.

    Staff: Deadlines for FY 2017-18 expenditures
    Deadlines for the purchase of goods and services for the 2017-18 school year are approaching (and many have already passed). Missing these deadlines will cause the expenses to be charged to next year’s budget.

    Teachers: Digital citizenship CIPA lessons must be reported in Campus
    Teachers designated as Children's Internet Protection Act (CIPA) lesson providers should record students who have completed three digital citizenship lessons in Campus. These lessons are required by the federal government in order to receive support for internet funding.

    Staff: Submit project proposals for SY2018-19 to SEAB
    The Student Engagement and Advancement Board (SEAB) is accepting project proposals from SPPS staff and board members. SEAB can work with you to incorporate student voice in a decision making process, project or initiative. SEAB is poised to look at innovative ways to work with district decision makers.  

    See the SEAB project proposal for more information. Project proposals are due online by Aug. 15 (link to: