Reviewer Basics


  • Reviewers will each have around 20 applications to review and score. It is estimated this will take 5-8 hours of work. Please give yourself time to get these done before the deadline, as applicants are eager to hear back on awards before school starts.

    Other than pinch-hitting reviewers, who pick up applications that have lost a reviewer, no one will be reading both team and individual applications.

    Other than pinch-hitting reviewers, who pick up applications that have lost a reviewer, no one will be reading both primary and secondary school applications.

Recommended to do

    • Review applications in a process that works for you
      • Spread out over time
      • In large chunks
      • Take breaks
    • Take notes both of scores and any comments you might provide to the applicants
      • This can be done in the scoring section at the end of the narrative portion of the application, or in any other fashion that works for you
    • Record scores via the Google form prior to the deadline
      • Individually, immediately after reviewing an application
      • In groups of three or five
      • All at one time once you’ve completed all applications
      • Provide feedback (especially on low scores) to help applicants improve
    • Score based on your basic knowledge and what is included in the application
    • Check out the reviewer FAQ if you have questions
    • Notify us immediately if you will not be able to review any or all of your applications due to conflict of interest or other issues

Recommended to Avoid

    • Scoring applications based on formatting consistency issues
      • These may be caused by issues with the submission form and are not the fault of the applicants
    • Scoring applications on grammar or spelling errors
      • This is not one of the scoring metrics, though you may comment on it as feedback
    • Researching topics or products to determine the validity of the proposed process
      • Expertise is not needed
      • Verifying accuracy of programs or methods is not necessary
    • Burning yourself out reading all the applications at one time
    • Waiting for the last minute


  • 2019 Dates
    (May Be Revised for 2020)

    April 17 – May 31:

    1. Application window (closes at 11:59 PM on May 31)
    2. Recruit review committee members (parents, teachers, students, comm partners, Ecolab, BOE members, EAs/TAs, SPFT)


    1. Compile applications; discard ineligible applications
    2. Confirm review committees
    3. Compile reviewer packets

    July: Compile prior year's year-end slides into a presentation for Ecolab

    July 1 – August 9 (6 weeks): Review committees read and score applications

    August 9 – August 16 (1 week): Rank and determine awards

    August 19 – 30 (2 weeks): Budget code requests submitted to accounting

    August 20: Acknowledge Ecolab and Reviewers at BOE Meeting, present stats

    August 27: Notify Awardees with budget code

    September: Publish 2019 award profile packet and distribute to reviewers, SPPS and Ecolab

    September 2019 - May 2020: Monitor spending

    *We are here - December: Check in with Ecolab regarding 2020 funding (approved at their January board meeting)

    May 2020: Year-End Celebration with recipients and stakeholders

Last Modified on December 4, 2019