Time Sheets & Forms

  • Time sheets and time registers are due to payroll on MONDAY after payroll.   Late time sheets will result in employees not getting paid timely.

    Employees should check with their supervisor to see when they should turn in their time sheet to him/her in order for them to meet the payroll deadline.   360 Colborne is open until 6pm every day of the week so signed time sheets can be dropped off after regular business hours. Payroll does not recommend sending time sheets through interoffice mail.

    Every manager (authorized time sheet signer) should have a designated back up to sign time sheets when the manager is out. In order to make sure time sheets are received by the due dates, an alternate signer should be identified ahead of time so time sheets are never delayed by a manager's absence.  Authorized signers and designated backups should have their signature on file in the payroll office.  (Contact payroll for an authorized signer form)

    SUPPLEMENTAL PAY FORMS - The Teacher form should be printed on GREEN paper.  The Non-teacher form should be printed on BLUE paper.  These forms should be submitted to be paid for hours outside of the employee's primary job, for work done on non-duty days, or when additional hours are to be charged to a budget code outside of the employee's default budget.  Please note that many times supplemental pay forms take longer than expected if the form needs to be sent to the accountant to have a budget code assigned.


    Supplemental Pay - TEACHERS   --  For teachers working beyond their regularly scheduled day.  NOTE:  Teachers should use the supplemental pay e-form in Self Service for common types of extra pay such as loss of prep, workshop pay, curriculum writing and staff development.  This paper form is only for supplemental pay not available on the e-form.   Instructions for the e-form are available here.

    Supplemental Pay - NON Teachers   --  For non-teachers working beyond their regular job

    Time Sheet - Standard   --  For non-teaching staff who report to one supervisor

    Time Sheet - Multiple Bldg   --  For employees who work at multiple buildings reporting to multiple principals

    Time Sheet - Punch Hours   --  For custodial and security staff

    Time Sheet - Trades  -- For trades workers

    Time Sheet - Tri Council -- For Tri Council union employees only

    Building Time Register   --  To be used by building clerks to report teacher absences at their building.

    Time Sheet Adjustment Form   --  For managers and clerks to report timesheet adjustments for employees after original timesheets have been sent in


    2019-20 DAE Time Sheet -- (EDL and S-Term)

    2019-20 ESY Time Sheet  - (Special Ed Summer School only)

    2019-20 ABE-ECFE-PreK Time Sheet (Summer school only)


    It is the employee's responsibility to review their paychecks to ensure they have been paid for their hours worked.  Supplemental pay often takes longer to process than regular pay because it requires additional levels of approval and/or needs to be routed for a budget code to be charged.