Time Sheets & Forms
NEW: An e-Timesheet will temporarily replace the paper "standard timesheet" and "multi-building timesheet" while staff work remotely due to COVID-19. E-timesheets are due weekly, EACH FRIDAY.
Employees should check with their supervisor to see if they should be completing the e-timesheet, will have their hours reported on a building register, or continue with a paper time sheet.
- The e-timesheet is available through PeopleSoft Self Service
- Step-by-step instructions are available on the Employee Help Sheets page of the payroll website.
- Click HERE for a video tutorial for using the e-timesheet
Click HERE to access the dedicated e-Timesheet Information Page
Every manager (authorized time sheet signer) should have a designated back-up to sign timesheets when the manager is out. In order to make sure timesheets are received by the due dates, an alternate signer should be identified ahead of time so time sheets are never delayed by a manager's absence. Authorized signers and designated backups should have their signature on file in the payroll office. (Contact payroll for an authorized signer form)
Supplemental Pay Form - HOURLY STAFF -- 2020-21 version is for use by non-teachers starting 7/1/20 for hours worked outside of the normal contract year. (All contracted and hourly teachers use the supplemental pay e-form available through Employee Self Service. NOTE: To be able to electronically sign the PDF form, you must first save a copy of the form to your computer before completing it.
Time Sheet - Standard -- For non-teaching staff who report to one supervisor (USE NEW e-timesheet)
Time Sheet - Multiple Bldg -- For employees who work at multiple buildings reporting to multiple principals (USE NEW e-timesheet)
Time Sheet - Punch Hours -- For custodial and security staff (continue to use paper timesheets during COVID-19 shutdown)
Time Sheet - Trades -- For trades workers (continue to use paper timesheets during COVID-19 shutdown)
Time Sheet - Tri Council -- For Tri Council union employees only (continue to use paper timesheets during COVID-19 shutdown)
Building Time Register -- To be used by building clerks to report teacher absences at their building.
Time Sheet Adjustment Form -- For managers and clerks to report timesheet adjustments for employees after original timesheets have been sent in
It is the employee's responsibility to review their paychecks to ensure they have been paid for their hours worked. Supplemental pay often takes longer to process than regular pay because it requires additional levels of approval and/or needs to be routed for a budget code to be charged.