Tax Information

  • You can now enter your federal and state withholding elections on-line through Employee Self Service!  Also, year end w-2 forms are available through self service as well!  Employees can check out the help sheet below that will assist in understanding w-2 information. 

    Income tax withholding from regular paychecks is based on the W-4 filled out by the employee.  Because the IRS no longer uses "withholding allowances", anytime you complete a new federal W-4 form, you will also need to complete a separate W4-MN form for state withholding.  Payroll accepts withholding changes at any time during the year, with a new withholding election form completed each time.  Please note that it can take up to 2 payroll cycles to updated your withholding if you submit a paper form.  For immediate changes, please enter your federal and state withholding elections through Employee Self Service.  

    Any employee that claims exempt status on either federal or state taxes, must complete a new federal W4 and state W4-MN form in January of each year because exempt status is only valid for 1 year before it expires.  If a new W4 and W4-MN form is not received by the time the old one expires, Payroll is required to change withholding to the federal and state default withholding rates.  

    All retro pay and certain types of supplemental pay are subject to a mandatory 22% federal withholding and 6.25% state withholding in addition to the regular FICA and Medicare deductions. 

    Social Security (FICA) deductions for 2023 are at a rate of 6.2% with a salary maximum of $160,200 and Medicare deductions are at a rate of 1.45% (no maximum). 

     (Tax withholding election forms and documentation are below.  The payroll staff cannot provide recommendations for withholding or other tax advice.  Please consult your tax advisor if you have questions about how much tax to withhold.)

    Understanding Your W2 Tax Form -  Help sheet designed to make your W-2 easier to understand
    2023 Federal W-4 Form  (send ONLY page 1 of this form to payroll)
    FAQ about the W-4 Form  (link to FAQ on IRS website)
    Federal Tax Withholding Estimator (link to calculator on IRS website)
    2023 IRS Publication 15-T   (Includes federal tax tables) 
    2023 MN State W-4MN Form  (Complete for state withholding when updating your federal withholding)
    Helpsheet for MN State W-4MN form (How to correctly complete the W-4MN form)
    MN State Tax Withholding Estimator (link to calculation on MN Dept Revenue website)