Awardee Tools and Resources
Overview
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While the grants from the Ecolab Teacher Grants Program (ETGP) are not large in the grand scheme of things, there are still requirements recipients must meet by the conclusion of the grant period (roughly end of the school year). This page is filled with resources to help awardees manage their projects and meet their obligations as smoothly as possible. Whether you are a first-time a regular recipient, please browse the resources and timeline to ensure expectations are clear and to see what's available.
We will continue adding resources as they become relevant. If there is information that you feel should be on this page but isn't, please contact Shareen.
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Navigating Award Communications
Whether you are a first time awardee, or a repeat recipient of Ecolab Teacher Grants Program funding, you may find the award communications confusing. Here's some guidance to help you understand what you need to know.
Initial Award Letter
Navigating Your Initial Award Letter - this document will help you understand the different elements on the initial award letter.
Second Letter
Navigating Your Second Second Award Letter - this document will help you understand your budget code and how to use it correctly.
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Timeline/Schedule
Use the Yearly Timeline schedule to ensure that you spend your funds and complete your project in a timely fashion, while meeting all program requirements. Failure to spend funds before the deadline will result in loss of remaining funds.
Use this Yearly Timeline Worksheet to map out the key elements, activities, and expenses for your project, ensuring it gets completed before the deadline. -
Working With Your Clerk and Purchasing
Your ETGP purchases will be made through your school clerk.
Please note that each clerk has a preferred system of ordering items and a preferred timeline to make purchases; be sure to plan well in advance of any ordering due dates.
Typically, clerks need three pieces of information.
- Your Budget Code - While your clerk is included on your second award email with budget information, you still need to provide the budget code whenever you request purchases.
- Items/Services - Direct links to the planned purchase items and PDF screenshots.
- Preferred Vendor - Some teachers have their own accounts on websites like Scholastic, Montessori Outlet, etc. If the preferred vendor is new to SPPS a vendor agreement must be set up before purchases can be made.
You may use this worksheet to provide the necessary information to your clerk - it may not be applicable if your clerk already has a process in place for capturing this information from you.
