Hello Lead Clerks and School Administrators: Please review the Campus and Schoology updates below:

View the complete Secondary Grading Calendar here and additional information on the campus website: spps.org/campus

EPG should be used for the following reasons:

• Student illness with COVID-19 symptoms

• Student with positive case of COVID-19 

• Student directed to quarantine by Public Health or Healthcare Provider

Elementary Grading Standards Updated

The grading standards for PE, Music, and Visual Arts, Theater Arts, and Dance have been updated for K-5.   We have removed the K-5 arts courses (K-5 General Music, K-5 Visual Art, K-5 Dance, K-5 Theater Arts, etc.) from each elementary school and schools should now only have the grade level specific arts courses (i.e. Visual Arts 1, Visual Arts 2, Visual Arts 3, Visual Arts 4, Visual Arts 5).

Upcoming Clerk Training

Wednesday, Oct. 6, 1:00-2:00 pm Walk-In Scheduler Review (for Elementary Clerks only)

Tuesday, Oct. 11, 1:00-2:00 pm Census Training (All clerks)

Tuesday, Oct. 18, 1:00-2:00 pm Ad hoc Data Viewer - for making quick lists (All clerks)

We will email a Teams invite a day or two before the training.  These trainings are optional but are great for new clerks and refresher training for those clerks who have been with SPPS for awhile.

iUpdate Paper Copies: 

• The website that families are directed to is spps.org/onestop, and this website contains information and flyers to help families complete iUpdate. The link for a parent/guardian to reset their password on their own is here. Clerks have access to the Guardian Password Reset Tool in Campus (see screenshot attached). To use this tool, login with your active directory credentials, and search either for the parent or the student. Type the new password into the password field and hit save. 

• If the paper copy lead for iUpdate is NOT the lead clerk, please complete the form.

• How to order paper copies:

** All files for paper copies can be found here and need to be ordered by you at the PCMC ordering site.  The Campus team cannot do the ordering for you.

• You can choose either to have them pre-filled with the students name/student number already on the paper copy or you can order them blank (no name/id number)

• If you choose pre-filled, please fill out this spreadsheet so we know exactly what you are needing.  We will then email you your pre-filled file(s) so you can then do the ordering through PCMC.

• You are then able to hand out the paper copies to those students/families who have not completed the iUpdate yet or prefer a paper copy.

• Make sure you are giving the student/family ALL parts of the iUpdate!!!  They need to complete the entire iUpdate.

• When you get the paper copies returned, please give the papy copy parts to whomever needs the information.  On the bottom of each page, it will tell you who gets what page.  You are responsible for updating in Campus the portions that do not go to other staff.

• Safely store the iUpdate Paper copies for the duration of the year. Copies should be shredded after the school year.

Please forward this email to any other clerks in your building who should know this information as well.

Thank You!

Hello Lead Clerks and School Administrators: Please review the Campus and Schoology updates below:

 

Link to records request from Placement Center (add this link to Campus Page)

https://www.spps.org/Page/35074

Clerk Meeting Agenda

SPPS now has 2 new training modules within the Infinite Campus community. Please sign up to join the Campus team for a meeting on Wednesday, September 14th from either 1:00-1:45 or 2:30-3:15.  This meeting will take place on Teams.  A Microsoft Teams invite will be sent on Tuesday, September 13th. 

There will be time at the end of the meeting for questions.If you plan on attending and have specific questions you would like covered, add them to the Google Doc here: link here

Agenda

Campus Passport training

• On demand asynchronous Campus training for ANY SPPS staff.

• Specific courses for clerks, principals, nurses, etc

• More information, log in steps

Question & Answer Time

Attendance Ad Hocs

Looking to get a report of student attendance information?  Check out the new ad hoc filters for elementary and secondary schools.  Clerks with attendance duties should have access to the “G_Attendance” group in the Export Data tool.  More information and directions on this guide.  

Schedule Changes and Schoology

If you have any questions regarding the impact of schedule changes on Schoology, please reach out to your school’s Campus Support Staff or Peter Grebner.  

From MARSS
Enrollments: students who do not attend even one day must be removed by using the missing student report on the 3rd day. If you know the child is not coming, you do not have to wait until the 3rd school day to remove them. Grade PK and KG don't start until Thursday, so staff should no show anyone who doesn't show up on 9/13.

Students who attend one day or more, and then stop coming, the clerk may carry them for 15 absences and then drop them with end-code 14 "15 day drop".

Students who are excused the first few days of school for illness do not need to have their start-date adjusted. If a parent calls a student in sick, mark the absence as "ill excused" and continue to carry the child. If they do not show up, you can end-date them after the illnesses. However MARSS staff will adjust the enrollments as necessary once we figure out if the child was actually attending 

somewhere else.

Students who do not show up on the first day of school can remain active for 3 days. If they show up on day 2 or 3 and there was no excused absence (illness, funeral, etc) then the clerk should adjust their start date to reflect the first day they attended school.

Students who are out sick with Covid this year, you can continue to use the absence code EPG and you can use that code for all COVID absences all year long.

Resident, Non-Public, Transport Schools: contact marss@spps.org with any overlaps. The MARSS team will start cleaning these us on the 3rd day of school (grades 1 - 12, PK and K would be next Tuesday).

Also, if you have a student who is a ‘low-show’, please reach out to marss@spps.org to have their enrollment protected from being deleted as a ghost enrollment. 

Links to slides from REA/MARSS: 2022_Fall_EnrollmentMonitoringForClerks.pptx 2021_Fall_EnrollmentMonitoringForClerks.pptx

P-EBT
The state's P-EBT (Pandemic Relief Funding for F&R students) has been active for the past 2 years. We do not know if it will continue into 22-23 year at this time. However, the State's help desk is mistakenly asking parents to call their child's school. If you receive a phone call from a parent regarding P-EBT, please transfer the call to internal 43776 (or ask the parent to hang up and dial 651-744-3776). Jesse will gladly help the parents.

As always, school clerks and administrators may reach out directly to their Campus Support team member for individual questions. All other school staff should continue to create tickets for Campus related service. Please note that your Campus support team member may not be the same one you had last school year so please check this list before reaching out for support.

Thank You!

The Campus Team

Jeannie, Ellen, Kristy, Danielle, Caitlin, Shona

Hello Lead Clerks and School Administrators: Please review the Campus and Schoology updates below:

Kellin Swanson’s last day with the Campus team is September 4th. Kellin has been an integral member of the team over the past two years, supporting a variety of requests and ticket needs. Kellin will be completing her final year in her Master’s of Social Work. Please join us thanking Kellin for her support, and wish her well!

Staff Macbook Refresh

All eligible staff will exchange their current district Macbook this fall. A dongle adapter will be provided with each Macbook. Eligible staff will receive an email with prep steps and additional information soon. School administrators will be able to choose the date for the Macbook exchange at their building. Contact your school administrator for additional information.

Campus and Schoology Access for New to District Staff

• Campus and Schoology access provided based on job code within 3 business days. A Technology Services ticket request is NOT needed. If staff do not have access after this time, submit a Service Request using the “Campus” category.

• Clerks DO NEED to put in a Campus ticket for:

  • Staff rehires or job assignment changes. Please include the staff position and applicable subject area for teachers, current SPPS staff are moving to your building. Also include if they will be full time at your site. 

Technology (Macbooks and iPads) for New to District Staff

• School clerk/staff should submit an “Employee Onboarding” ticket for PLTT District funded devices. (Macbook, iPad). Use “Employee Onboarding” Service Request (Service Request > Human Resources > Employee Onboarding”)

22-23 is now open for teachers in Campus.

iUpdate: 

• iUpdate opened August 1 for families. I wanted to send out an email to clerical staff letting them know how and where to get help regarding iUpdate. 

• The website that families are directed to is spps.org/onestop, and this website contains information and flyers to help families complete iUpdate. The link for a parent/guardian to reset their password on their own is here. Clerks have access to the Guardian Password Reset Tool in Campus (see screenshot attached). To use this tool, login with your active directory credentials, and search either for the parent or the student. Type the new password into the password field and hit save. 

• How to order paper copies: Information will be given in the next clerk email.

• REMINDER: Paper copies are not available until late September, if your school is having an open house you can request a list of parent guardian usernames and password reset instructions.

• If the paper copy lead for iUpdate is NOT the lead clerk, please complete the form.

• Our next message going out to families is occurring on 8/29/2022, families with questions on how to complete iUpdate have been instructed to contact schools directly. 

Elementary Scheduling Reminders

• If you have any questions about which courses your school should have scheduled, please refer to this Google doc here.

• Teacher Display: Please make sure you have them all assigned correctly under the Staff History tab with the correct teacher listed.

• Split classes need to have the section numbers start with 9 so we know they are split grade levels in the course. The Elementary course (homeroom) should have both grade levels of students in ONE section NOT split by grades. Then you will use that same section number if all other courses. Example: Math 4 would have a section number 945 and Math 5 would have a section number 945. With each course having the correct grade level students in each course.

• *IMPORTANT* Section numbers should be the same across all courses. 

New to SPPS Clerk Training

• If your building has a new SPPS clerk and would like Campus training, please connect with Kristy Whalen (kristy.whalen@spps.org) to schedule a training session. SPPS has also subscribed to more Infinite Campus training that you will be able to directly connect with. 

As always, school clerks and administrators may reach out directly to their Campus Support team member for individual questions. All other school staff should continue to create tickets for Campus related service. Please note that your Campus support team member may not be the same one you had last school year so please check this list before reaching out for support.

Thank You!

The Campus Team

Jeannie, Ellen, Kristy, Danielle, Caitlin, Kellin, Shona

Hello Lead Clerks and School Administrators: Please review the Campus and Schoology updates below:

Welcome back to the 2022-2023 school year!!! 

• Missing Student Report for 22/23

The 22-23 Missing Student Report is now open. The head clerk at each school has access to the Missing Student Report. We would like to keep the access for the Missing Student Report to only one clerk at each school.

• Back to School 22-23 iUpdate

The Back to school 2022-23 iUpdate opened on August 1st. Families have been receiving phone calls and text message reminders from the district to complete iUpdate. One parent or guardian from each primary household is expected to complete iUpdate. All materials and guidance to families can be found on the Onestop website: spps.org/onestop

The Campus Team will process all electronic submissions of the iUpdate for this school

year. Each school, though, will be responsible for entering the iUpdate paper copy that

they may receive.Paper copies should be ready for families by mid September. We will 

share more information about using paper copies in the near future. 

• 22-23 Teacher Access

Please do not have your teachers enter individual service tickets requesting 22-23

access. Teachers will also have access to Campus course information no later than August 24th. Schoology access should occur at the same time for Teachers.

• New Staff

Clerks do not need to put a ticket into the Campus team for new SPPS Staff. The Campus team gets a list of new staff electronically and adds them as soon as they have an employee number. If current SPPS staff are moving to your building, then you can enter a service ticket.

• New to SPPS Clerk Training

If your building has a new SPPS clerk and would like Campus training, please connect with Kristy Whalen (kristy.whalen@spps.org) to schedule a training session. SPPS has also subscribed to more Infinite Campus training that you will be able to directly connect with. The Campus Team will provide instructions in the next clerk email. 

• Elementary Clerks- Rostering

  • Elementary clerks, please make sure rosters for both AM/PM (homeroom) and period 2 are completed by August 20. This is to ensure that rosters will be in Seesaw and Schoology for the first day of school. Additionally, unused sections need to be deleted before August 20th to prevent confusion in Seesaw and Schoology. Please refer Schoology questions to Pete Grebner, particularly if significant changes are made to the building schedule.

  • Period 1 rosters need to be complete by mid-September. Remember period 1 classes are taught by the homeroom teacher and period 2 classes by specialists.

• 22/23 Calendars PK/KG combined

Beginning with the 22/23 school year Elementary Schools will only have two schedules 

in the drop down. 1-5 and KG/PK, we have combined the KG/HK with the PK. 

• Secondary Clerks- Scheduling Information

  • Building schedules should be set by the end of day August 19th, with counselors to finalize individual student schedules upon their return.

  • Campus course information will be uploaded to Schoology beginning August 20th. Please refer Schoology questions to Pete Grebner, particularly if significant changes are made to the building schedule.

  • Campus Student and Campus Parent are recommended to be opened August 24th for families to view schedules. Service Tickets are required if schools choose to open the portals on a different date.

  • Students will have Schoology access on September 6th, the first day of school.

As always, school clerks and administrators may reach out directly to their Campus Support team member for individual questions. All other school staff should continue to create tickets for Campus related service. Please note that your Campus support team member may not be the same one you had last school year so please check this list before reaching out for support.

Thank You!

The Campus Team

Jeannie, Ellen, Kristy, Danielle, Caitlin, Kellin, Shona