Board Policies & Procedures

Board Policies

Saint Paul Public Schools Board Policies are the laws of the District.

The policy format identifies the purpose of the policy, the policy statement, and the language that clarifies the policy through definitions, procedures, forms, and related information.
All policies included in this manual provide the governance structure and guidance in school district matters and decisions.
Policies contained in this policy reference manual are applicable to students, employees, parents, staff, community members, and other persons engaged in interactions with the school district.
Policies are reviewed and/or revised periodically. Change/Revision dates are noted beside the particular policy.
Please check this site periodically to be sure you have the most current version of any given policy.

BOARD POLICIES & PROCEDURES

SECTION 1 - THE SCHOOL DISTRICT

101.00 Racial Equity

102.00 Equal Opportunity/Non Discrimination

102.00.01 | PROCEDURE Title IX Grievance Procedures

103.00 Complaints

105.00 Site-Based Shared Decision Making Policy

106.00 School District Mission Statement

150.00 Policies Incorporated by Reference

SECTION 2 - BOARD OF EDUCATION

201.00 Code of Conduct for School Board Members

202.02 Vacancies on the School Board

203.00 Annual Organizational Meeting and Selection of Officers

203.01 Non-Voting Auxiliary Officers of the Board

203.03 Facsimile Signatures

204.00 School Board Procedures; Rule of Order

204.01 School Board Meeting Agenda

204.02 Consent Agenda

204.03 Board Compensation

204.07 Service on Boards and Councils

205.00 School Board Meeting Minutes

206.00 Board Meetings

206.01 Public Participation in Board Meeting

206.01.01 | EXHIBIT Guidelines for Public Comment

209.00 Development, Adoption and Implementation of Policies

209.00.1 | PROCEDURE Site-Based Shared Decision Making Policy

209.00.2 | PROCEDURE Board Monitoring of Existing Policy

209.00.2 | FORM Assessment of Existing Policy Procedure

209.01 Regulatory System

210.00 Conflict of Interest

211.00 Board Member Development

211.01 Appointed Committees/Councils Advisory to the Board

211.02 Board of Education Committees

211.03 Student Advisory

212.00 Complaints Against a Member of the Board of Education

214.00 Out-of-State Travel by School Board Members

SECTION 3 - ADMINISTRATION

301.00 Board/Superintendent Relationship

302.00 Superintendent Selection

304.00 Records: Data Management

304.00.01 | PROCEDURE Cumulative Record Process

304.00.02 | PROCEDURE Records: Request to Amend Student Records: Procedures to Challenge Data

304.00.03 | PROCEDURE Access to Public Data

304.00.04 | PROCEDURE Access to Data for Individual Data Subjects

304.00.05 | PROCEDURE Student Enrollment Process and Requested Data

SECTION 4 - STAFF

401.00 E qual Employment Opportunity

402.00 Intellectual Property Rights

403.00 Performance Management and Accountability

403.00.1 | PROCEDURE School Supervision

405.00 Records: Personnel Records

405.00.1 | PROCEDURE Worker's Compensation

408.00 Staff: Hiring

408.00.05 | PROCEDURE Pre-Service Training

408.06 Employment Contracts: Outside Work

409.00 Travel Expense Reimbursement

409.00.1 | PROCEDURE Travel Expense

413.00 Drug-Free Workplace

413.01 Chemical Use and Abuse

414.00 Tobacco-Free Environment

415.00 Discrimination, Harassment, Violence, and Retaliation

Form 415 This reporting form is used to report 415, Title IX or Student Discipline complaints.

416.00 Drug and Alcohol Testing for All Employees

417.00 Drug and Alcohol Testing for Drivers

420.00 Students and Employees with Sexually Transmitted or Communicable Infections & Diseases or Conditions

421.00 Staff Development

422.00 Solicitation of Staff

425.00 Nepotism

426.00 Use of Social Media

SECTION 5 - STUDENTS

500.00 Gender Inclusion

500.00.01 | PROCEDURE Gender Inclusion Procedures

501.00 Hazing Prohibition

501.02 Student Vehicle Use: Parking on School Premises

501.03 Student Dress Code

501.04 Student Dress: Uniforms

502.00 Attendance Areas: Resident Students

503.00 Attendance: Absences & Excuses for Religious Holidays & Observances

503.01 Children and Youth Experiencing Homelessness

503.02 Attendance: Student Entrance Age

503.03 Release of Students from School

503.04 Student Enrollment: Tuition & Fees

504.00 Drug-Free Schools

505.00 Bullying Prohibition

505.00.01 | PROCEDURE Bullying Prohibition Reporting Procedure

505.00.01 | FORM PBIS Office Discipline Referral Form (Elem.)

505.00.01 | FORM PBIS Office Discipline Referral Form (Sec.)

505.00.02 | PROCEDURE Bullying Prohibition PD Procedure

506.00 Student Discipline

506.00.01 | PROCEDURE Discipline Complaint

506.02 Student Discipline: Expulsion & Exclusion

506.03 Student Discipline: Suspension

506.05 Law Enforcement Interrogations & Investigations

506.05.01 | PROCEDURE Police Interrogations and Investigations

506.06 Search of Student Lockers, Desks, Personal Possessions, and Student's Person

507.00 School Sponsored Activities: Clubs

507.01 School Sponsored Activities: Performances

507.02 Athletics: District-Wide Athletic Council

507.02.01 | PROCEDURE Athletics Council

508.00 Pupils with Individualized Education Programs (IEP)

510.00 Graduation

510.00.02 | PROCEDURE Graduation Attire

510.00.03 | PROCEDURE Graduation Requirements

510.00.1 | PROCEDURE Summer Graduation Ceremony

510.01 Student Promotion, Retention, Acceleration, and Program Design

510.01.01 | PROCEDURE Grade Retention Process and Forms

510.03 Class Rankings

516.00 Students: Medications/Medical Procedures

516.01 Students: Immunizations

520.00 Technology Usage & Safety

520.00 | EXHIBIT Guidelines for Acceptable Use of Technology by Employees, Contractors & Board Members

520.00 | FORM Acceptable Use Agreement for Employees, Contractors and Board Members

520.00.1 | PROCEDURE Information Technology Usage

520.00.1 | FORM Technology Opt Out Form

520.00.2 | PROCEDURE Unmanned Aerial Vehicle Use On or Over School District Property

521.00 Student Surveys

521.00.1 | PROCEDURE Student Surveys

521.00.1 | FORM Student Survey Opt Out

533.00 Wellness

534.00 Unpaid Meal Charges

535.00 PSEO Student Access

536.00 Weighted Grades

540.00 Smudging

SECTION 6 - EDUCATION PROGRAMS

601.00 Educational Programming

601.00.1 | PROCEDURE Secondary Credit for Junior and Middle School Students

600.00.2 | PROCEDURE Rigorous Course Waiver

601.01 Achievement

602.00 Curriculum, Development, Instruction & Accountability

602.01 Multicultural, Intercultural, Non-Racist, Non-Sex-Biased, Gender & Disability Fair Education

603.00 School Calendar, School Year, Employment Year

603.01 School Day - Student Arrival & Departure Time

607.00 Textbooks & Instructional Materials

607.00.1 | PROCEDURE Instructional Materials Reconsideration

607.00.1 | FORM Request for Reconsideration

607.00.2 | PROCEDURE Request to Opt Out of Instruction or Materials

607.00.2 | FORM Alternative Instruction Plan

607.01 Textbook Selection & Adoption

609.00 Religion

610.00 Field Trips

610.00.1 | PROCEDURE Field Trips

611.00 Parent/Guardian Conferences: Communication

615.00 Family Involvement

618.00 Research

618.00.1 | PROCEDURE Research

619.00 Student Fundraising

SECTION 7 - NON-INSTRUCTIONAL OPERATIONS

701.00 Investments and Banking

701.01 Fund Balance

702.01 Bonded Officers and Employees

702.02 Imprest Cash Accounts

703.00 Annuities

705.00 Investments

706.00 Grants & Gifts

707.00 Transportation Eligibility

707.02 Transportation: Student Conduct

707.04 Transportation: Student School Bus Safety Training

707.05 Transportation: Type III School Buses

710.00 Transportation: Field, Athletic, Community Education Trips

713.00 Equal Opportunity Procurement

713.00.1 | PROCEDURE Contract Signature Authority Matrix

713.01 Sweatshop Free Purchasing Policy

715.00 Prevailing Wages: Independent Contractorship

716.00 District Advertising and Name or Logo Use

718.00 Branding: Supplies/Stationery

719.00 Food Service

719.01 Cafeteria Responsibilities

SECTION 8 - BUILDINGS & SITES

801.01 Buildings & Grounds: Name Selection

801.01.01 | PROCEDURE Name Change of a School

801.01.2 | PROCEDURE Dedications of Rooms or Areas

802.00 Buildings & Grounds Management

802.00.1 | PROCEDURE Building Grounds Disposals

802.02 Petitions for Consent for Rezoning

812.00 School Emergency Management

814.00 Visitors to Schools

816.00 Environmental Health & Safety

SECTION 9 - SCHOOL/COMMUNITY RELATIONS

PLEASE NOTE

The SPPS Policy Manual was developed using the basic premise that anything which is published in Federal or State laws, rules, regulations or statutes would not be included in the manual. Links to Minnesota Statutes and Rules are provided in the column to the right. Policies and Procedures are listed by Section (top of column to the right). Click on the Section to see the policies contained within that section.

Policies are published as PDF files. Adobe Acrobat Reader software is needed to view them and is readily available to download.

Board Policies & Procedures

Board Policies

LINKS

PLEASE NOTE