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Saint Paul Public Schools, District 625
360 Colborne Street
Saint Paul
MN
55102

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Contract Monitoring Checklist

Contract Closeout Checklist

General

At the conclusion of the contract, confirm the following:

_____ All deliverables have been received and accepted

_____ All reports have been delivered and accepted

_____ All administrative actions have been accomplished

_____ All SPPS-furnished equipment and materials have been returned

Administrative

Ensure that:

_____ The contract file is complete conforms to regulations

_____ The contracted period has ended

_____ The unencumbrance of funds has been accomplished, if required

_____ All final determinations been completed

_____ All optional provisions have expired

Payments

_____ Resolve disallowed payments or suspended costs

_____ Verify all payments have been made

_____ Ensure all refunds, rebates, and/or credits have been

_____ Final payment has been made to the contractor

Improvement

_____ Conduct an analysis of the contract process

See Contract Closeout procedure for full details and steps