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Saint Paul Public Schools, District 625
360 Colborne Street
Saint Paul


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Grant Life Cycle Quick Guide

Grant Life Cycle Quick Guide


Expect preparation to take 3-6 weeks.

  • Identify funding source
  • Complete application


Expect the award process to take up to one month.

  • Award notification
  • Accept or decline award
  • Develop and implement work plan
  • Set up finalized budget

Grant Management

Expect the grant management to last total length of the grant (six months to five years).

  • Overall coordination of the work plan
  • Supervise work and workers
  • Collaborate with SPPS departments, community and funders
  • Provide financial oversight
  • Ensure compliance with regulations
  • Oversee data collection, evaluation and reporting


Expect closeout to take up to three months.

  • Summative evaluation
  • Final report to funder
  • Recommendations to the district
  • Storage of records

After Closeout

There are still tasks to complete after closeout

  • Retain records for five years
  • Implement changes based on recommendations from project
  • Seek funding for projects that build on new information

See the specific linked procedures for exceptions, full details, and steps.