Grant Life Cycle Quick Guide

Grant Life Cycle Quick Guide

Preparation

Expect preparation to take 3-6 weeks.

• Identify funding source
• Complete application

Award

Expect the award process to take up to one month.

• Award notification
• Accept or decline award
• Develop and implement work plan
• Set up finalized budget

Grant Management

Expect the grant management to last total length of the grant (six months to five years).

• Overall coordination of the work plan
• Supervise work and workers
• Collaborate with SPPS departments, community and funders
• Provide financial oversight
• Ensure compliance with regulations
• Oversee data collection, evaluation and reporting

Closeout

Expect closeout to take up to three months.

• Summative evaluation
• Final report to funder
• Recommendations to the district
• Storage of records

After Closeout

There are still tasks to complete after closeout

• Retain records for five years
• Implement changes based on recommendations from project
• Seek funding for projects that build on new information

See the specific linked procedures for exceptions, full details, and steps.