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Saint Paul Public Schools, District 625
360 Colborne Street
Saint Paul


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Grant Preparation/Application Checklist

Grant Preparation/Application Checklist

Get started as early as possible before the deadline.

  • Bullets are informational       _____ Blanks are tasks to be completed

Initial Steps

_____ Identify potential grant or funding source

_____ Complete the Grant Pre-Approval Form

_____ Submit to fund development assistant


  • Grants staff review Pre-Approval form

        _____ Respond to requests for further information

_____ Consult REA if needed

  • Application process approved or not approved


After Pre-Approval form is approved

_____ Develop proposal

_____ Develop budget

  • Accounting or grants staff can help

_____ Develop goals, strategies and outcomes

_____ Develop Evaluation Plan

Final Review

_____ Assemble application package

  • Review funder guidelines
  • Include all necessary forms and attachments
  • Proofread everything

_____ Submit to Grants Office at least seven days before deadline


After proposal is approved by the superintendent

_____ Submit it for board approval

_____ Submit package to funder

See Applying for a Grant or linked procedures for more detailed information.