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Saint Paul Public Schools, District 625
360 Colborne Street
Saint Paul


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Grants and Gifts Quick Guide

Grants and Gifts Quick Guide


  • External funding
    • Private, state, or federal
    • Sought by programs, schools, or SPPS as a district
  • Money with requirements for financial tracking and reporting
    • Not part of a funding formula

 Grants require board approval before application or acceptance.

Accepting Gifts to Programs or Schools

Money is sent to accounts receivable for deposit in the appropriate account.

  • Goods, services, or money given charitably, with no strings attached
  • Purpose is consistent with those of the school district
  • Shall be offered by a donor acceptable to the board
  • Shall not add to staff load without board approval
  • Shall not be accepted if there are excessive costs for maintenance or installation
  • Shall not be accepted if they evoke a conflict of interest
  • Shall place no restrictions on the school program
  • Must not imply endorsement of any business, product or religion
  • Must not conflict with any provisions of the policy manual or state statutes
  • Become school district property

 The board has pre-approved the acceptance of up to $30,000 in accepting gifts to programs or schools.

Gifts to individuals are subject to the Code of Conduct procedure.

Other Revenue

Revenue not considered gifts or grants.

  • Small amounts of money collected from students such as “Penny Thursday”.
  • Profits from selling products such as candy, magazines, etc.
  • Profits from school events such as carnivals, book fairs, etc.
  • Parents paying part or all of the cost of a field trip for their own children
  • Receiving cash or checks on behalf of SPPS process must be followed

Additional Information

See specific linked procedures for exceptions, full details, and steps.