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Saint Paul Public Schools, District 625
360 Colborne Street
Saint Paul


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Purchase Payment Quick Guide

Purchase Payment Quick Guide

Direct Purchase and Pay With P-Card

  • Total cost less than $3,500 for schools/$5,000 for departments
  • Supplies (instructional materials and non-instructional materials)
  • Food items (not catering services) – see Food Purchasing Regulations first
  • Registration fees for meetings/workshops not requiring an overnight stay
  • Copier and fax machine rental/lease costs
  • Book orders totaling less than $1000

 See the P-Card process.

Direct Purchase and Pay With a Voucher

  • Fees for services that total less than $3,500 for schools/$5,000 for departments
  • Contractual professional growth expenses that total less than $1,000
  • ELL interpreter/translator, deaf/hearing impaired interpreter regardless of cost
  • Child care services regardless of cost
  • Cell phone and pager monthly service costs
  • Catering services outside of Nutrition Services, that total less than $3,500 for schools/$5,000 for departments – see the Food Purchase Regulations first

See the Voucher process.

Submit Purchase Requisition for Goods or Services

  • Any items ordered from companies as listed on the Requisition Guidelines
  • The following items regardless of cost:
    • Any items that will be connected to the district’s network system, including computers, printers, switches, routers, iPads, etc.
    • Software
    • Any item that is purchased using E-Rate funding
  • New cell phones, fax machines and copiers
  • Major appliances (need special power, venting requirements etc.)
  • Book orders totaling more than $1000
  • Total cost more than $3,500 for schools or $5,000 for departments

See the purchase requisition processes for Goods or Services.

See specific linked procedures for exceptions, full details, and steps.