Skip To Main Content

Toggle Close Container

Triggers Container

Toggle Schools Canvas

Toggle Site Info Canvas

Mobile Translate

Mobile Main Nav

Mobile Utility

Header Holder

Header Right Column

Header Right Top

Toggle Schools Canvas

Toggle Site Info Canvas


Utility Nav - Desktop

Header Right Bottom

Canvas Menus

District Canvas Menu


school & Program

Site Info Canvas


Get in Touch with

contact us

Saint Paul Public Schools, District 625
360 Colborne Street
Saint Paul


Get In Touch Navigation

Search Canvas

Horizontal Nav


Monitoring Contracts

Monitoring Contracts

Who Completes This Task: Contract Manager


It is the contract manager’s responsibility to monitor the contracts and contractors procured by the program.

Schedules and Timelines

  • Ensure contractor does not begin work until purchase order is complete
  • Develop work plan or timeline
  • Track certification renewal to ensure evidence of renewal is submitted when needed
    • Insurance
    • Performance bond
  • Closeout contract at the end of the project

Contract Terms

  • Verify the vendor/contractor complies with all the terms and conditions of the contract
  • Ensure SPPS compliance with all terms and conditions of the contract
    • Check the insurance section and request a certificate of liability insurance if needed
  • Identify any breach of contract
  • Revise, amend or extend the contract if needed


  • Acquire and submit a complete detailed invoice
  • Ensure all services have been received as specified prior to authorizing payment
  • Approve payments as outlined in the contract

Performance and Quality

  • Accept only correct goods and services meeting expectations
  • Reject incorrect/damaged goods and services below expectations
  • Determine acceptable performance levels and verify performance for payment purposes
  • Meet with the vendor/contractor regularly to discuss progress, problems and changes
  • Document all issues/discrepancies with the vendor/contractor
  • If problems arise, determine if and when corrective action is necessary, and follow through
  • Cancel contract if necessary