Skip To Main Content

Toggle Close Container

Triggers Container

Toggle Schools Canvas

Toggle Site Info Canvas

Mobile Translate

Mobile Main Nav

Mobile Utility

Header Holder

Header Right Column

Header Right Top

Toggle Schools Canvas

Toggle Site Info Canvas


Utility Nav - Desktop

Header Right Bottom

Canvas Menus

District Canvas Menu


school & Program

Site Info Canvas


Get in Touch with

contact us

Saint Paul Public Schools, District 625
360 Colborne Street
Saint Paul


Get In Touch Navigation

Search Canvas

Horizontal Nav


Sole-Source or Noncompetitive Purchase

Sole-Source or Noncompetitive Purchase

Who Completes This Task: Administrator


A sole-source purchase involves buying something with noncompetitive proposals, or solicitation of a proposal from only one source. Artificially restricting competition through unreasonably specific or unnecessary requirements is not permitted. User preference is also not an acceptable reason for making a sole-source purchase. A sole-source purchase/contract is rare. The preferred method to confirm a purchase/contract is being made with a sole source is a formal solicitation process (Request for Bid or Request for Proposal) to remove all doubt.


  • A sole-source proposal is acceptable if any of the following are met:
  • The item is available only from a single source
  • There is a public emergency or need that will not permit a delay
    • Burst pipes
    • Electrical outages
    • Building collapse or imminent collapse
    • Issues that threaten public safety
  • The awarding agency authorizes noncompetitive proposals in response to request
  • After solicitation of a number of sources, competition is determined to be inadequate


  1. Complete the Sole-Source Justification Form and the Sole-Source Posting Form
    • Attach to requisition in PS or contract in eRFP
  2. The Purchasing Manager will review submitted documents to determine allowability
  3. Purchasing will post notice of sole source for a minimum of two consecutive weeks
    • If concern is raised by vendors, the formal solicitation process will be required 
    • If no concern is raised, the sole source will be considered valid and proceed with approval process.

Documentation Required

  • Sole-source purchases require:
  • Completed sole-source justification form
  • The reason for using a noncompetitive proposal including:
    • Uniqueness of services sought
    • Lack of available providers
    • Experience of the selected vendor
    • Screen captures and search terms from online searches