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Saint Paul Public Schools, District 625
360 Colborne Street
Saint Paul


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Hold Check for Pickup

Hold Check for Pickup

Who Completes This Task: Clerks


Use the voucher process to request a check for hand pickup.


  • Checks requiring a 24-hour turnaround must be approved by the Accounts Payable Manager and Accountant 5


  1. Checks that require hand pickup, need a written request with justification in the voucher
    1. On the Payments tab, click the Payment Comments link to enter this
  2. Include a phone number, name and email where the originator of the request can be contacted if a hand pickup is denied
  3. Approval of the request is circumstantial and at the discretion of the accounts payable manager

Documentation Required

  • The request and justification for hand pickup should be included on the respective Purchase Order in the “receiving copy instructions” area

Why This Is Important

  • It’s the law (see 2 CFR 200.302-303)
  • This in an internal control to prevent fraud, waste and abuse

Related Topics

Contracts and Contractors

Preventing Fraud, Waste and Abuse