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Saint Paul Public Schools, District 625
360 Colborne Street
Saint Paul


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Who Completes This Task: Federal Grant Program Managers and Clerks


Federally funded acquisition of supplies or services up to $3,500 are micro-purchases. Competitive bids or quotes are not needed for these purchases if SPPS considers the price to be reasonable. Micro-purchases must be distributed equally among qualified suppliers.


  • Supply or service costing no more than $3,500
  • Price is reasonable
    • Not more than a prudent person would pay
    • Recognized as ordinary and necessary for operation
    • Purchase is a sound business practice
    • Market price is comparable for similar goods or services for the area


  1. Purchase may be made via P-Card, voucher, or requisition
  2. Monitor the activity report to ensure purchases are not all from the same source

Documentation Required

Federally funded micro-purchases require the following documentation:

  • The method or process of purchase and why it was used
  • If an agreement was used, the type and reason it was used
  • The process for selecting or rejecting a contractor
  • The basis for determining the price of a contract
  • Verification that the contractor (if used) is not debarred

Why This Is Important

Related Topics

Conflict of Interest


Purchase Account Code Quick Guide

Purchase Payment Quick Guide

Sole-Source Purchase