Skip To Main Content

Toggle Close Container

Triggers Container

Toggle Schools Canvas

Toggle Site Info Canvas

Mobile Translate

Mobile Main Nav

Mobile Utility

Header Holder

Header Right Column

Header Right Top

Toggle Schools Canvas

Toggle Site Info Canvas

English

Utility Nav - Desktop

Header Right Bottom

Canvas Menus

District Canvas Menu

finder

school & Program

Site Info Canvas

spps

Get in Touch with

contact us

Saint Paul Public Schools, District 625
360 Colborne Street
Saint Paul
MN
55102

Telephone

Get In Touch Navigation

Search Canvas

Horizontal Nav

Breadcrumb

Establishing a New Budget

Establishing a New Budget

Who Completes This Task: Accountants, Budget Administrators, Clerks

Timeframe: about one week

Details

A fully financed budget is a budget with an outside funding source for a specific use, that has been adopted by the board of education. Resources in the SPPS general fund may not be used in fully financed budgets.

For assistance in establishing a new budget for a grant, contact the grants management coordinator (GMC)

 Funding sources for fully financed budgets:

  • Contracts for services from SPPS (eg: non-public aid, roof lease to cell providers, etc.)
  • Private, state, local, or federal grant
  • Private donation
  • Program fees that are not in Fund 19 (translation services, state fair parking, daycares)

A Fully Financed Budget is Necessary to:

  • Order supplies
  • Contract for services
  • Hire staff
  • Pay bills
  • Ensure an accurate report of financial activity

Steps

  1. Complete the Budget Worksheet
    1. Grant budgets will be developed by the GMC
  2. Submit the completed form to the school or program’s accounting support staff
  3. The accountant will establish a new budget code (19-digits long) specific to the funding purpose and notify the administrator of the code

Why This Is Important

Related Topics

Accepting a Grant Award

Applying for a Grant

Board Agenda Item

Budget Basics

Budget Code Format Quick Guide

Grant Life Cycle Quick Guide

Grant Management Checklist

Grant Preparation/Application Checklist

Modifying a Contract or Budget

Monitoring a Budget