Who Completes This Task: Evaluator, Grant Manager
Most grants require a significant evaluation component. It's up to SPPS to decide what that plan will be, but there must be a plan. While reports may be due midway through and at the end of a project, evaluation is an on-going process used to inform the project.
The evaluator might not provide a full-time presence on the project, but they are an essential member of the team, not a guest or outsider who is invited in. The role of evaluator is not minor and can not be done on the side. Evaluation involves a specialized skill set, and must be undertaken by a trained professional.
Student participation in research, surveys, and evaluations is regulated.
See Data Collection and Limitations for procedures regarding data collection and analysis.
- Approved grant has an evaluation requirement
- Program desires evaluation
- Evaluation planning should begin at the same time as program planning
- Allows evaluation feedback to inform program function
- Meet with the REA director to discuss the project’s needs
- An REA staff person will be assigned to the project
- The process to contract an external evaluator will be started if needed
- REA will help define exactly what an external evaluator is paid to provide
- The grant manager will need to complete the contract process
- Include the evaluator in the kickoff meeting and any regular project meetings
- Data analysis will be conducted by REA or a qualified contractor
- Evaluation Plan
Why This Is Important
- It’s the law (see 34 CFR 98.3-4, 2 CFR 200.308)
- Allows SPPS to build on past projects and experience
- Ensures knowledge gained from a program or project can impact all of SPPS
- Health and Human Services Administration for Children and Families guide, The Program Manager’s Guide to Evaluation.
- Better Evaluation – Utilization-Focused Evaluation