Contracting with SPPS

A contract defines the parameters of an agreement to provide products or services. Contracts are required any party is hired provide services to the district. The Purchasing Office is responsible for contract coordination, review, and approval, and is involved in the process for any contracts.

A purchase order is a contract. SPPS has other form agreements to meet different needs of the school district to include but not limited to:

- Student Teaching Agreements

- Student Professional Preperation Agreements

- Independent Contractor agreements for services

- 1 to 1 Nursing Service Agreements

Saint Paul Public Schools generally uses AIA documents for construction services and related services.

No work should start and no products acquired until the contract is final. If a purchase order is required for the purchasing process, the contract is not final until that purchase order has been issued.

SPPS use Adobe electronic signature software for contract routing and execution.

SPPS understands professional or technical services to mean services that are intellectual in character, including consultation, analysis, evaluation, prediction, planning, programming, or recommendation, and result in the production of a report or the completion of a task.

Contracts have specific insurance requirements. Below are the insurance requirements for different types of contracts

Contracts with a total value below $25,000

Contracts to provide professional services greater than $25,000

Contracts which include technology over $25,000

Worker compensation is required of all business by MN Statute 176. There are a number of exemptions provided in state law. SPPS requires that vendors being able to produce either a relevant worker compensation insurance policy that meets statute or be able to demonstrate they are exempt under the statute.