Purchasing Resources & Tools
Purchasing Threshold and Requirements. Thresholds are determined on total price of purchase (Annual cost x number of years = total purchase cost)
Micropurchase: <10,000.00
- 1 confirming quote for the order. The quote should have the vendor name, address, item description and price at minimum.
- Site staff can collect quotes or can request purchasing staff obtain quotes.
- Site staff need to create the requistion and attach the quote or add a quote to eRFP.
Request for Quotes: Greater than or equal to $10,000.00 but less than $175,000.00:
- Quotes must be requested from at least 2 vendors.
- Quotes can be requested by site staff or site staff can request purchasing obtain the quotes.
- Requisitions or eRFP entries should be created by site staff. All quotes received need to be attached to the requisition or should be entered into eRFP
Competitive Solicitation: Total price exceeds $175,000.
- A solicitation for sealed offers must be issued and the board needs to approve any award of contract or purchase order.
Sales taxes: Although SPPS does a sale tax exempt certificate there a few categories where sales tax can be applied to a purchase:
1.) Prepared food
Requisition Guidelines: There are some items where a requisition in Peoplesoft must be entered; guidance provided in this document
How to Guides:
How to submit a Special Requisition
How to submit a Web Supplier Requisition
How to order items from the Technology Services catalogue