School Gardens

If you are starting or interested in starting a school garden, please utilize the information found in the school garden handbook

 

OFFICE SUPPLIES

SPPS utilizes a contract with Innovative Office Solutions for discounted prices on office supplies. A browse-only login has been set up that will not allow orders to be placed, but you can see what is available and get prices. 

Innovative orders should ordered using the web supplier process within the Oracle Peoplesoft system

St. Paul Public Schools Innovative landing page

Below are help guides on online ordering from the Innovative Office Solutions webpage:

Online User Guide
Online Ordering Guide

 

Click here for link on how to use online storefront features such as lists or order again from Innovative Office Solutions.

The RICOH contract includes toner that is automatically refilled; do not order toner for the copier. Excess toner can be returned using the instructions here.

 

CLASSROOM SUPPLIES AND EQUIPMENT

SPPS has a contracts with School Specialty, Innovative Office Supplies, and Lakeshore Learning for discounted prices on classroom supplies and equipment. You can select and purchase items using the web supplier process in Peoplesoft Finance.

DATA/VIDEO PROJECTOR and BULBS

SPPS operates under a contract with Tierney for supplying projectors, replacement bulbs, and other technology.  Contact our account manager Chris Jensen by email, cjensen@tierney.com, or phone, 612/455-3643 for replacement items.

LAPTOPS, TABLETS, CORDS

Effective July 2024, Technology Services and the SPPS Purchasing team are pleased to announce the launch of the Technology Services Storefront. This online portal offers a convenient way to quickly procure commonly needed technology items. Stocked in-house and readily available for delivery, these products can be easily ordered through the familiar Peoplesoft system. For detailed ordering instructions, please refer to the link below.

Technology Services Storefront | News Details (spps.org)

Non-standard technology items require prior approval from Technology Services and must be accompanied by a quote when submitted as a purchasing requisition. To request a quote for a non-standard item, please follow this link.

Technology Hardware Purchase Quote | St Paul Public Schools (spps.org)

AMAZON PRIME

SPPS does District Amazon Prime account available for users to utilize for relevant purchases i.e. purchases of goods that are not otherwise covered under purchasing procedures or other contracts.  Users who are authorized to make purchases for the District may be added to the account by contacting the Purchasing Manager. 

Click here for a recording from the Amazon sale rep on how to create and use lists, buy it again feature and subscribe and save.

Here is instructions on how to make lists in Amazon

Here is instructions on how to share lists in Amazon.

Master Ordering Agreements

Purchasing and Contract Services has setup a number of master ordering agreements with service providers in order have a faster transaction time with consistent service offerings. Services ordered from these master ordering agreements do not need to be entered into eRFP as the contract is already established but do need confirming purchase orders that detail the specific service being provided. Some vendors may require an order form to be signed; principals may sign these order forms but a purchase order is still required to have the service be provided by the master ordering agreement and district procedures.

In order to place an order off these agreements, sites must request a proposal from the vendor referencing the contract number (24-XXXX). The vendor will prepare a proposal based on the contracted terms, conditions, and price for review. Once the site staff approve the order, a special requisition must be submitted with the proposal/order form attached at the line and the contract number and site name in the item description. Sites must enter their own budget string as part of the requisition. The purchase order will be dispatched to the vendor as a confirming order.

Master Agreements are setup for:

• 24-4854 - The Science Crew
• 24-4731- Science From Scientists
• 24-4505 - Compas. Here is the pricing list
• 24-4329- Climb Theater

Even if a services are being provided a zero cost, the requisition and purchase order must be generated. In this case, the price should be entered as $0 on the requisition and gift form should be submitted to record the in-kind gift. The proposal should have what the cost should be by the contract pricing sheet and then a credit line resulting a $0 amount due. The credit amount is what will be entered on the gift form.

If you like a service not found on the price list, you will need to work on a specific, separate contract with the vendor. This contract would need to be entered into eRFP.

The Purchasing and Contract Services will be continue reviewing contract activity to find other vendors and site which would benefit from a Master Ordering Agreement and will send a notice as vendors are added. If you have suggestions of vendors to review for Master Ordering Agreement, contact the Purchasing and Contract Services department at purchasing.department@spps.org