Key and Access Card Information

The Head Engineer will order keys thru the TMA work order system. The BAC can provide the Head Engineer the key #, person requesting it, and reason for the request and they will submit the order and deliver the keys to you.

Because of the security risk, and the cost associated with rekeying a building if a master key gets lost or stolen, master keys will be given out on a very limited basis. All requests must be accompanied by a written request on school letterhead signed by the administrator; it will then be reviewed by the Facilities Department. Keys given out to substitutes should be a room key or department keys for the department they will be working in.

No, for several reasons. This compromises security. Our experience is staff members often lose keys over the summer or they change buildings. Also the lock shop spends 100’s of hours before summer school starts and every fall cutting new keys. This reduces the time they can complete other work orders like installing white boards.

We're asking that principals communicate with their teachers and staff that they are required to leave their keys with the BAC. The BAC will be responsible for collecting and storing all keys at end of school year and redistributing them when school opens.

Call Facilities at 651-744-1800 and request small storage envelopes. Keep keys locked in a file cabinet of locked key cabinet.

As a BAC, you have support from your Principal and the Facilities Key & Access Card Compliance Unit. Report the problem to them, and let them be the enforcer.

Best practices have shown an easy and efficient way to do this is by listing all staff on an Excel spreadsheet and documenting the key # of any keys you have issued staff as well as card access level if other than from 6 AM to 6 PM. Upon issuance, all keys should also be tracked using the Key Receipt Form.

All you need to do is email SEM the staff person name to request or remove access for them.

Currently, these keys are handled by the head engineer or one of the clerks. BAC's are not expected to track these like you do room keys.

The building administrator is ultimately responsible for all keys in their building. They have the authority to determine who will be the BAC. It is typically a lead clerk or head engineer.