Relicensure Process

When you are ready to submit your clock hours and required areas for relicensing with the district Relicensure Committee please follow the steps below to guide you in the process:

STEP 1: Check your license expiration date to ensure you are up for relicensing

Go the PELSB website to find your license expiration date, once on the website do the following:

• Click tab labeled "License Lookup"
• Input your file folder number OR first and last name
• Click "details" button
• Verify that your license expiration date correlates to the current school year (if it does not then it cannot be relicensed yet and can only be done so in the year it is expiring with the exceptions of lapsed licenses that may relicense)

 

STEP 2: Fill out and Upload the License Renewal Cover Sheet

• Complete and submit Relicensure Renewal Clock Hour Cover Sheet, this document can also be found on the district Relicensure webpage on the right hand-side, under RESOURCES, this document is not editable you will need to "make a copy" to type on it then you may download to be saved, before submitting with the rest of the documents needed to prove your clock hours and required areas.
  • Complete the top portion of the Relicensure Renewal Clock Hour Cover Sheet and you may check off the boxes indicating you have completed the required clock hours and areas and lastly sign and date the document.
  • Verify that you have met all clock hours and areas required, this document can provide you further details on the requirements, License Renewal Condition
    • Tier 3 License: 75 clock hours and areas required (Further information on Required Areas may be found on this chart, Renewal Requirement Chart)
    • Tier 4 License: 125 clock hours and areas required (Further information on Required Areas may be found on this chart, Renewal Requirement Chart)
    • Administrative License: 125 BOSA hours (Further information on Administrative license can be found on this document

 

STEP 3: Clock Hours/ Continuing Education Units (CEU) and Required Areas

• Current SPPS employees log onto your POWERSCHOOL account to retrieve transcripts for all clock hours and Required Area
• Retrieve ONLY the range of dates that correspond with your license, ie: Tier 4-including ONLY 2021-2026. This would include 5 years to accumulate clock hours and/or required areas
• Retrieve any other clock hours and/or required areas outside of SPPS , if required
• Verify all clock hours and/or required areas are present in transcripts and/or documents being submitted

• Previous-SPPS employees may retrieve transcript for all clock hours and required areas earned in the district, contact relicensurecommittee@spps.org and provide the follwing information in the emai:
  • Full name when in SPPS
  • SPPS Employee ID number
  • Last SPPS building you worked in
  • Email address to send transcrip

 

STEP 4: Submit Completed Relicensure Docuemnts to be Reviewed by the District Relicensure Committee

• Primary Option: Submit via Google Form
  • Submit all transcripts, certificates, documents AND complete the License Renewal Cover Sheet in one submission that shows the committee that all clock hours and required areas are evident.
  • You may make multiple submissions to the google form if attachments cannot be uploaded due to capacity
  • An automated email receipt confirms submission once you click the submit button at the end of the google form
  • The google form is inactive and will not accept submissions starting the day before each committee meeting starting at 5PM to the day of the meeting
  • The google form, Relicensure Form is where you may submit once you have all your documents ready to be reviewed by the district's Relicensure Committee.

 

• Alternative Options: Submit via Postal mail/Inter-district mail/Drop-off
  • Submit all transcripts, certificates, documents AND complete the License Renewal Cover Sheet in one submission that shows the committee that all clock hours and required areas are evident.
  • NOTE: Any submissions received via postal mail/inter-district mail/dropped off the day before each committee meeting date starting at 5PM to the day of the meeting will be held to be reviewed at the next months committee meeting/or according to details indicated with outside meeting dates
  • The location to send the documents to:  SPPS Human Resources-Human Resource, Attention: Relicensure Committee, 360 Colborne Street, St.Paul, MN 5510

 

STEP 5: Wait for Notification from Relicensure Committee

• After the Relicensure Committee reviews your submitted documents, individuals will receive a follow-up email, 7 business days after the Relicensure Committee's meeting date.
• If you do not receive an email response 7 business day from when the Relicensure Committee met then contact, Relicensure Committee at relicensurecommittee@spps.org
  • Note, that an email response is referencing 7 business days from when the Committee meets not when you submitted your documents.

 

STEP 6: Relicensure Committee Response to your Submission

• Email response will provide next steps if APPROVED or DENIED
  • Denied then there will be details on what is missing and it will need to be resubmitted to be reviewed to the Relicensure Committee
  • Approved then there will be a link directing you to PELSB to pay for your license that is the final step, you must make payment within 30 days of approval email

 

If there are any questions about your relicensure submission please reach out to the Relicensure Committee at relicensurecommittee@spps.org.

The state licensing agency, Minnesota Professional Educator Licensing Standards Board (PELSB) governs all licenses in Minnesota but grants district Relicensure Committee's to oversee the relicensing of Tier 3 and Tier 4 license holders.

The Relicensure Committee consists of teachers, administrators and community members who devote their time to supporting the relicensing of any Tier 3 and Tier 4 license holders that work or reside in the St. Paul Public School district.

As a result of this responsibility, the district's Relicensure Committee may review any Tier 3 or Tier 4 license holders that are:

• Employees in the St. Paul Public School District
• Lives in the St. Paul Public School District

This will include any non-SPPS employees that work in a charter school or are not in a school setting but need to renew their license that would reach out to the St. Paul Public School district as they reside in the school district area.

If you are not within the criteria listed above to be relicensed with our school district you may go to the state licensing agency, PELSB with renewal of licenses for further support.

The Relicensure Committee does not review any moving of Tiers as that request is through the state licensing agency, PELSB. 

If there is inquiries on how to move tiers then please email district License Coordinator, Mary Yang or (651) 744-6462. Mary Yang also welcomes 1:1 virtual license support for all and you may schedule a time with her with the 1:1 virtual License Support link.

If you are not aware of which tier license you hold, please go to the Minnesota Professional Educator Licensing Standards Board (PELSB) to acquire this information. The link for the license look up is found on the PELSB website.

Go to the PELSB website to find your Tier license type, once on the website do the following:

• Click tab labeled "License Lookup"
• Input your file folder number OR first and last name
• Click "details" button
• Verify that your tier license is indicated under the "scope" column

Tier 3 and Tier 4 license holders proceed with relicensing by reviewing the details on this, district Relicensure webpage to guide you on how to make your submission to the district's Relicensure Committee.

Tier 1 or Tier 2 license holders you may look at the required areas below as well as some may pertain to you with your renewal.  Tier 1 and Tier 2 license holders instead must go through their Human Resource Coordinator to obtain verification for their renewal and then must submit renewal to the state licensing agency, PELSB. You may identify your coordinator from this link, Human Resource Coordinator Distribution List. 

You may also email the district License Coordinator, Mary Yang or (651) 744-6462 to support you with your questions and navigating your Tier 1 or Tier 2 license. Mary Yang also welcomes 1:1 virtual license via the 1:1 Tier and Tier 2 License Support Link. 

If you hold an Administrative License and would like to relicense, it will depend on your situation below. 

Administrative licenses are either a 2-year or 5-year license holder

• The 2-year Administrative license is for a license holder that has not completed 1 year in an active Administrative role.
• The 5-year Administrative license is a license holder that has already completed 1 year in an active Administrative role.

If you are a licensed Administrator that holds a 5-year license whether you are in an active Administrator role or not active role you are required to adhere to the requirements of relicensing your Administrative license which is the following:

• Complete 125 BOSA clock hours (professional development that has been pre-approved by the Board of School Administrators-BOSA)

If you are a 2-year Administrative License holder not in an active role you are only required when relicensing to pay two fees, no BOSA clock hours are required, further information can be found on the Administrative License FAQ:

• A payment goes to relicense your Administrative license to the Board of School Administrators
• A payment goes to relicense your Administrative license with PELSB

 

If you have a Teacher License and Administrative License and would like to determine if the two license may synch to reflect the same expiring date rather then two separate expiring dates you may email PELSB personnel, Keile Lamotte to determine if this is possible for you.

You may only account for the time period from when you last relicensed to the current year license is expiring.

To identify how far back you may go to obtain your clcok horus and areas you will need to go to your MN PELSB license, on the PELSB webpage to find your last renewal date or if this is your first time relicensing then your initial license date.

Once on the PELSB website follow the steps below:

• Go to "License Look Up" tab
• Put in your File Folder Number or First and Last name
• Choose the "detail" button 
• A new page will open of your license, scroll down to "Historical Application Detail" box
• Look for the date that you last time renewed; example 05/02/2021
• Then, with that date, 05/02/2021 would indicate that is how far back you may begin collecting clock hours and required areas from that date moving forwards.

EXAMPLE: You are a Tier 4 License holder which allows you to obtain clock hours within the last 5 years of your license.  Your last relicensure date issued was May 2, 2021.  Therefore, you may go back as far as the day after the issued date, May 2, 2021 to now-June 30, 2026.  This date range of 5 years is what you can use to help track the clock-hours you have and what clock hours are still required.

This date can now be used to help guide your collection of clock hours and required areas in your PowerSchool transcript or any other documents you have gathered up until your license expiring.

MN PELSB license holders are required to maintain their license by completing specific number of clock hours and specific required professional development areas according to the license they hold prior to their license expiring.

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• Clock hours is interchangeable with continuing education units (CEU).  According to state statue details, "clock hour" means an hour of actual instruction, or planned group or individual professional development activity as approved by the local continuing education/relicensure committee. See below on how many clock hours are required according to what Tier license you hold.

 

• Professional development required areas according to the Minnesota Legislature, by statute, that requires license holders to show evidence of meeting the mandatory requirement areas.  There are currently a total of 8 professional development areas. In addition, there are specific related services licenses that are exempt from a required area, details on who this would affect can be found on this document from the state licensing agency, PELSB, Renewal Requirement Chart to see which license areas have exemptions:

1. American Indian History and Culture (1 hour required)
2. English Language Learners (1 hour required)
3. Cultural Competency (3 hour required; 2 hours of the 3 hours must be on the specific topic of Race , Culture and Systematic Racism and the final 1 hour may be on any other topic listed below)

• P2-Gender Identity, Sexual Orientation, and Transgender Student (1 hour required)
• P3-Implicit Bias (1 hour required)
• P4-Individuals with Disabilities
• P5-Language Diversity
• P6-American Indian Students
• Socioeconomic Status

*The document, Cultural Competency Relicensure Courses (SPPS Employees Only) are list past courses broken down in the specific Cultural Competency areas 

4. Suicide Prevention (1 hour required)
5. Positive Behavior Intervention Strategies / PBIS (1 hour required)
6. Accommodations, Modifications and Adaptations of Curriculum, Materials and Instruction to Appropriately
   1. Meets the Needs of Varied Students in Acheiveing Graduation Standards  (1 hour required)
7. Reading-Comprehensive, Scientifically Based Reading Instruction (1 hour required)
8. Key Warning Signs of Early-Onset Mental Illness in Children and Adolescents (1 hour required)

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Tier 3 license holders are required to complete these requirements in order to relicense with their district Relicensure Committee:

• Completed 75 clock hours
• Completed the required Professional Development areas (currently there are 8 areas but some related services license areas are exempt from an area, see the document, Renewal Requirement Chart to see which license areas have exemptions)

 

Tier 4 license holders are required to complete these requirements in order to relicense with their district Relicensure Committee:

• Completed 125 clock hours
• Completed the required Professional Development areas (currently there are 8 areas but some related services license areas are exempt from an area, see the document, Renewal Requirement Chart to see which license areas have exemptions)

 

Tier 3 and Tier 4 requirements for relicensing provided by the state licensing agency, PELSB can be found at the document, License Renewal Conditions

Specific details on this state statute on a professional license renewal requirement may be found at Minnesota Administrative Rule for Clock Hours; Requirements for Renewal of Professional Licenses. Administrative Rules 8710.7200

This information includes the Eight (8) relicensure requirements outlined through the Minnesota State Statute. You must have at least one hour of professional development in each requirement, with the exception of Cultural Competency that requires at least three hours in your submission.  

PELSB has also included details for each area required for license holders when relicensing.

NOTE: In SPPS PowerSchool, course titles may include letters (N, O, P, Q, R, S, T and U) that correspond to the specific relicensure requirements listed below. Use these codes to easily match courses to the areas you need.

Also, mid-May to September courses are limited to none in the PowerSchool platform so ensure you plan accordingly.

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1. (N) American Indian History and Culture (1 hour is required)

PELSB has also included details for each area required for license holders when relicensing:

• Access PowerSchool for possible offerings: courses will be labeled with MLR (N) in the title Currently in PowerSchool there are no (N) courses as we are waiting on PELSB, the state licensing agency to provide details so there will be alternative courses to replace this required area for the mean time you may find courses labeled with (P6): 
•  
• • For the school year 2026-2027, those expiring in June 30, 2027 you may take the substitute course under Cultural Competency (P6) or this specific course: #21404 OTL/MLR (P6)-Indigenous Issues that will full fill this new requirement.
    • This P6 course: Indigenous Issues will be in PowerSchool but if you do not see it yet please check back to see if it has been posted.  
    • NOTE: Mid-May to September courses are limited to none in the PowerSchool platform so ensure you plan accordingly.
  •  
• • Further information from the state about this NEW area, American Indian History & Culture can be found here
  •  
• Minnesota Professional Educator Licensing Standards Board, providing FREE online course via their Canvas Catalogue platform to full fill this NEW AREA, American Indian History and Culture, see details here if interested
  • A certificate will be provided at the end of the completion of the course, Download, write name on certificate and submit with the rest of your other documents in one submission when ready to renew
  • IF YOU HAVE ISSUES WITH ACCESS AN ACCOUNT TO TAKE THE COURSE VIA PELSB DO THE FOLLOWING: AIHC registration. Anyone needing to be able to complete the training offered by MDE can email the pelsb@state.mn.us account. In the subject line indicate need registration help for AIHC. Include in the body of the email their Name, email they wish to use, their file folder number would be helpful too. The License Renewal Specialists at PELSB then get this information to the person at MDE that can process the registration.

NOTE:

• P6 is currently being accepted for those whose license expires in 2027. 

• License holders expiring in 2028 and moving forward will be provided more information once the district is notified by the state licensing agency.
• You will notice in your SPPS PowerSchool transcript when viewing that there will be an empty box for (N)-American Indian History and Culture that is acceptable as long as you have a P6 in your transcript that will cover the empty (N) area.
• Mid-May to September courses are limited to none in the PowerSchool platform so ensure you plan accordingly.

 

2. (O)   English Language Learners (1 hour is required)

PELSB has also included details for each area required for license holders when relicensing:

• Access PowerSchool for possible offerings; courses will be labeled with MLR (O) in the title 
  • Currently the course, MLL/MLR (O, P5): Comprehensive Language Integration Process (CLIP) Part 1 (ASYNCHRONOUS) is available for SPPS employees to take for this required area.
    •  The PowerSchool course number for this ELL Course is:  #53332
    • Mid-May to September courses are limited to none in the PowerSchool platform so ensure you plan accordingly.
• Per Minn. Stat. § 122A.187, Tier 3 and Tier 4 license holders have the option of submitting the educator's most recent Summative Evaluation to meet the English Language Learners Requirement; individuals should submit their Summative Evaluation to the Relicensure Committee if they choose this option
• SPPS educators may submit their TD&E reflection package (IGDP, Student Achievement, Student Engagement) for this requirement if they choose an IGDP goal and/or Student Achievement work that has an EL focus; a completed TD&E reflection package from one school year would be printed from PowerSchool and submitted to the Relicensure Committee
• You can also find courses online at professionallearningboard.com where it will be fee based but meet the needs of this area. 

 

3. (P)  Cultural Competency (3 hours is required)

PELSB has also included details for each area required for license holders when relicensing:

The requirement for Cultural Competency is for license renewal effective 2020 from (PELSB)

• Access PowerSchool for possible offerings; courses will be labeled with MLR (P) in the title 
• Mid-May to September courses are limited to none in the PowerSchool platform so ensure you plan accordingly.
• Per Minn. Stat. § 122A.187, Tier 3 and Tier 4 license holders have the option of submitting the educator's most recent Summative Evaluation to meet the Cultural Competency; individuals should submit their Summative Evaluation to the Relicensure Committee if they choose this option
• You can also find courses online at professionallearningboard.com where it will be fee based but meet the needs of this area. 

• • Minimum 3 hours required P1- (2 hours) and 1 hour choice from P2-P7

• • Cultural Competency Re-licensure Courses (SPPS employee only)- Here is a list of past courses broken down into what areas they cover 

• • • P1 - Race, Culture, and Systemic Racism- (2 hours required)
    • P2- Gender Identity, Sexual Orientation, and Transgender Students
    • P3- Implicit Bias
    • P4- Individuals with Disabilities
    • P5- Language Diversity- 
    • P6- American Indian Students-
    • P7- Socioeconomic Status

 

4. (Q)   Suicide Prevention (1 hour is required)

PELSB has also included details for each area required for license holders when relicensing

• Access PowerSchool for possible offerings; courses will be labeled with MLR (Q) in the title.
  • Currently the course, SCHOOL SUPPORT/MLR (Q): Suicide Prevention Training (Schoology) is available for SPPS employees to take for this required area.
    • The PowerSchool course number for this Suicide Prevention course is: #19279
    • Mid-May to September courses are limited to none in the PowerSchool platform so ensure you plan accordingly.
• Additional training option is available that are free professional development:
  • jasonfoundation.com an online platform that provides professional development on suicide prevention

• You can also find courses online at professionallearningboard.com where it will be fee based but meet the needs of this area.

 

5. (R)  Positive Behavioral Intervention Strategies (PBIS) (1 hour is required)

PELSB has also included details for each area required for license holders when relicensing

• Access PowerSchool for possible offerings; courses will be labeled with MLR (R) in the title 
  • Currently the course, SCHOOLSUPPORT/MLR (R): PBIS: Tier 1 Classroom Strategies (Schoology)is available for SPPS employees to take for this required area. 

  • The PowerSchool course number for this PBIS course is:  #51904

  • Mid-May to September courses are limited to none in the PowerSchool platform so ensure you plan accordingly.

• You can also find courses online at professionallearningboard.com where it will be fee based but meet the needs of this area.

 

6. (S)  Accommodation, Modification and Adaptation of curriculum, materials, and instruction to appropriately meet the needs of varied students in achieving graduation standards (1 hour is required)

PELSB has also included details for each area required for license holders when relicensing

• Access PowerSchool for possible offerings; courses will be labeled with MLR (S) in the title
• Mid-May to September courses are limited to none in the PowerSchool platform so ensure you plan accordingly.
• PLC completed in your building and listed on your PowerSchool will be sufficient in meeting this required area.  If you do not have PLC indicated in your PowerSchool transcript you may have your Administrator write a letter on a letter head on your behalf stating you completed PLC indicating the dates, times and your name as well as their signature and that will be sufficient.
• You can also find courses online at professionallearningboard.com where it will be fee based but meet the needs of this area.

 

7. (T)  Reading Preparation (1 hour is required)

PELSB has also included details for each area required for license holders when relicensing

• Access PowerSchool for possible offerings; courses will be labeled with MLR (T) in the title 
  • Currently this course, LITERACY/MLR(T): Foundations of Reading is available for SPPS employees to take for this required area. 

    The PowerSchool course number for this Reading course is: #21225

  • Mid-May to September courses are limited to none in the PowerSchool platform so ensure you plan accordingly.

• SPPS employees can access a free online option at the online platform, Renew a Teaching License
• You can also find courses online at professionallearningboard.com where it will be fee based but meet the needs of this area.

 

8. (U)  Key Warning Signs for Early-Onset Mental Illness in Children and Adolescents (1 hour is required)

PELSB has also included details for each area required for license holders when relicensing

• Access PowerSchool for possible offerings; courses will be labeled with MLR (U) in the title 
  • Currently this course, SCHOOLSUPPORT/MLR (U): Early Warning Signs of Mental Health Disordersis available for SPPS employees to take for this required area. 

    The PowerSchool course number for this Mental illness course is: #19280

  • Mid-May to September courses are limited to none in the PowerSchool platform so ensure you plan accordingly.

• You can also find courses online at professionallearningboard.com where it will be fee based but meet the needs of this area.

 

Non-SPPS employees may obtain PowerSchool guest access. Guest professional development is often limited and registration is at the discretion of the department/presenter(s) for a course. Only the courses in which departments and/or facilitators have selected to be open to guests will be viewable when a guest logs in to PowerSchool.  Guest access may be requested from the PowerSchool homepage.

 

Types of documents accepted for proof of clock hours and/or required areas:

SPPS Employees

• PowerSchool Transcript and other district transcripts you may have worked at prior to SPPS
• Professional Development certificates from the District/Agencies/Institutes
• Other specific areas of ways to show clock hours, see the document, Relicensing Renewal Clock Hour Cover Sheet for details listed from A-H that describe various ways to obtain clock hours

Non-SPPS Employees

• Transcript from the District(s) you are/were employed
• Professional Development certificates from the District/Agencies/Institutes
• Other specific areas of ways to show clock hours, see the document, Relicensing Renewal Clock Hour Cover Sheet for details listed from A-H that describe various ways to obtain clock hours

If you need clock hours for your relicensure then it will depend on your sitaution.

SPPS employees, if you are a current employee may obtain clock hours from the district platform, PowerSchool and take any additional courses available to you and your role. If you are not certain if you may take the course listed in PowerSchool you may contact the PowerSchool Lead of that course directly from the contact information listed for that course and they can respond to your request. (NOTE: Mid-May to September courses are limited to none in the platform so ensure you plan accordingly.)

Non-SPPS employees, you will need to seek out the list below on possible resources of where to obtain clock hours

All license holders whether you are an SPPS employee or not may go to the resources listed below to obtain clock hours:

• Review the Relicensure Renewal Clock Hour Cover Sheet as it has many various ways to obtain clock hours, they are listed in letters A-M
• Accredited College/University that you have take courses and can show evidence on an official transcript
• Education Minnesota: MEA Conference-Professional Development Courses
• Education Minnesota: MEA online platform courses where you may find free professional development courses for tenured teachers
• Professional Learning Board /Renew a Teaching License online platform where you may find fee based professional development courses
• Non-SPPS employees may obtain PowerSchool guest access. Guest professional development is often limited and registration is at the discretion of the department/presenter(s) for a course. Only the courses in which departments and/or facilitators have selected to be open to guests will be viewable when a guest logs in to PowerSchool.  Guest access may be requested from the PowerSchool homepage.

If you do not see a platform of yours in the list above then please email the Relicensure committee and provide the information below to determine if this would be creditable platform to take clock hours for relicensure:

• Provide the name of the program/agency/organization
• Provide the website of the program/agency/organization
• Indicate if you are trying to acquire clock hours and/or required areas from this platform

 

 If you are a current SPPS employee you will have access to PowerSchool, it is a platform where it houses professional development courses taken in our school district.

Log in to your PowerSchool account, if you are not aware of what your log-in information is then you may request access on the PowerSchool homepage.

The directions on the PowerSchool homepage if you do not know your log-in information states, If you need your AD password reset, please contact the Help Desk at 651-603-HELP.

Once you are logged into your PowerSchool account follow the steps below on how to access your PowerSchool transcript with the correct date range for your relicensure:

1. On your PowerSchool account page go to the top tab that says, "transcript" and click on it
2. Once you click on "transcript" you will be provided a new page
3. On that new page you will see your name, employee ID, sites and demographics; be sure to check to ensure that information is accurate 
4. Next, you will see below that information are four empty search boxes. 
   • The top row of boxes are labeled: "Section Completed Date From and "Section Completed Date To"; these two boxes are important as you will need to input the date of when you last renewed in to the "Section Completed Date From" and the current date now you would input in to the box labeled, "Section Completed Date To"
     • Reminder, to find your last renewal date follow the steps below to identify it from your PELSB license online:
       • To identify how far back you may go to obtain your clock hours and areas you will need to go to your MN PELSB license, on the PELSB webpage to find your last renewal date or if this is your first time relicensing the your initial license date.
         • Once on that page then follow steps below:

           • Go to "License Look Up" tab

           • Put in your File Folder Number or First and Last name

           • Choose the "detail" button

           • A new page will open of your license, scroll down to "Historical Application Detail" box

           • Look for the date that you last time renewed; example 05/02/2021

           • Then, with that date, 05/02/2021 would indicate that is how far back you may begin collecting clock hours and required areas from that date moving forwards.​​​

EXAMPLE: You are a Tier 4 License holder which allows you to obtain clock hours within the last 5 years of your license. Your last relicensure date issued was May 2, 2021. Therefore, you may go back as far as the day after the issued date, May 2, 2021 to now-June 30, 2026. This date range of 5 years is what you can use to help track the clock-hours you have and what clock hours are still required.

5. Next, click "search" under the four search boxes to update the transcript.

6. PowerSchool transcript should now reflect only the years you inputted in to the search boxes.  

 

Those who are retired or previously employed in SPPS may obtain their PowerSchool transcript by sending a request via email to the Relicensure Committee and provide the following information below in the email:

1. Full name when employed in SPPS
2. SPPS employee ID number
3. Name of last building employed in SPPS
4. Email address to send the PowerSchool transcript       

  

When on you are in your own PowerSchool transcript page you will want to do the following to ensure you have the accurate date range for your license renewal.

You may only submit clock hours and required area courses from a specific time range as that is according to your Tier license you hold specifically to when you last renewed or when you obtained your initial license for those who this may be their first time relicensing.

Follow the steps below on how to retrieve the correct date range in your PowerSchool transcript.

1. First you must know when you relicensed last or obtained your initial license depending on your situation.  Again that information is found on your state license on PELSB.  If you need to retrieve it then follow directions provided in the subheading, "Navigating Licensure Process" under the question: "How far back may I go to obtain my clock hours and required areas?" and it will give you details on how to obtain that specific date.

For the purpose of explaining the process, I will provide an example date of, 05-02-2022 as I walk you through the process of understanding how to interpret your PowerSchool transcript.

Below in the image is the details on where to input the last time you relicensed with PELSB or if this is your first time ever relicensing then your initial date of when you obtained your Tier 3 or Tier 4 license.

2. Now that you are on the PowerSchool transcript you will see the page that provides you your name, employee ID, sites and demographics. You will see below that information, four boxes where dates may be inputted to provide specific ranges of courses taken. 

3. Input the date in the first row of boxes, the first box labeled, "Section Completed Date From" is where you would input the date from your PELSB license you last relicensed, which is for this example is: 05/02/2022

4. The box to the right of the "Section Completed Date From" box is then requesting you to input the current date you are viewing the PowerSchool transcript, that box is labeled, "Section completed date to", which is for this example is: 04/16/2026

5. Once both dates are listed at the top two boxes then click on the "search" button so the date range can be aggregated.

 

6. Once you are given the transcript for only the date range you requested, scroll all the way down to the bottom of the PowerSchool transcript and look for the "Summary Box."  It is a box that has an overview of clock hours completed to the 8 required areas and hours taken.

Below in the image you will see an example of the "Summary Box" and how to understand the information in the box.

7. In the provided example "Summary box" the column labeled, "Hours" should have numbers listed down the column.  You will need to count ALL number in that column to determine the total clock hours for the date range you indicated.  

• Do not only count what is in the "Clock hour" row as that does not give the whole total clock hours you have.
• Always double check on the actual transcript to ensure you have all clock hours accounted for as the summary box is not always accurate.

8. The next information to understand is the last column where there is a list of the 8 areas required for relicensing, only related services licenses are exempt from one area, see district Relicensure webpage on details.

• Each area should have a number to it’s left in the “Hours” column except for American Indian History and culture as that area will remain “empty” for the time being.
• Reminder the American Indian History and Culture area will stay empty but all license holders are required to complete a P6 (cultural competency) course in substitute for it and so it will instead be listed under the Cultural Competency (P) area
• Always double check the transcript that each area has the required clock hours needed and are evident on the transcript as the summary box is not always accurate.

 

Once reviewing the "Summary Box" and cross checking it with the actual items on the PowerSchool transcript you will be able to determine how many clock hours and required areas you have completed to what you may still be missing.

If you need further assistance on reviewing your PowerSchool transcript please schedule a time to meet 1:1 virtually with the district Licensure Coordinator, Mary Yang at the scheduling link, 1:1 Licensing Support.

 

If you have clock hours or the required areas completed from a different district, or through a conference, workshop, event, or other platform that provides Professional Development then you may submit these documents along with any other documents to prove your relicensing when ready to the district Relicensure Committee.

If you need support in determining if your course applies to the clock hours and/or required areas you may email the Relicensure Committee to determine if that document sufficiently full fills the relicensure requirements. 

Any documents in the list below would be accepted towards relicensing for clock hours and/or required areas:

• SPPS PowerSchool transcript of Professional Development Courses
• Previous district's official transcript of Professional Development Courses
• Graduate courses taken and on an official transcript
• Education Minnesota: MEA Conference-Professional Development Courses
• Education Minnesota: MEA online platform courses
• Professional Learning Board /Renew a Teaching License online platform

 

If you do not see a platform of yours in the list above then please email the Relicensure committee and provide the information below to determine if this would be creditable platform to take clock hours and/or the required areas from for relicensure:

• Provide the name of the program/agency/organzation
• Provide the website of the program/agency/organization
• Indicate if you are trying to acquire clock hours and/or required areas from this platform

 

The district Relicensure Committee meets during the school year from December to May. 

They meet only once a month to review any relicensure documents submitted.

These meetings are all closed to the public and the committee are only meeting to review submitted documents.  The exception of one date out of the year that is set as an open house where the public may come in to have their documents reviewed 1:1 with a Relicensure Committee member. 

The dates for these Relicensure dates are listed below as well on the main webpage of the Relicensure webpage.

School Year 2025-2026 dates: 

• December 11, 2025 
• January 15, 2026
• February 19, 2026
• March 19, 2026 
• April 22, 2026 
  • This is the annual OPEN HOUSE, APRIL 22, 2026, located at 360 Colborne Street, Saint Paul, MN 55102, ROOM J & K, 8AM-5PM, where you may meet 1:1 with a Relicensure Committee member to review and discuss your documents for relicensing. Please bring the documents you want to be reviewed by the committee with you on that day. 
• May 7, 2026
• May 28, 2026

Please note you must submit documents and it must be received the day before by 5PM of the listed date the Relicensure Committee meets in order to be reviewed the day of the meeting.  If not, it will be reviewed at the next committee date listed.

If you are submitting Relicensure documents to be reviewed in the Summer to early Fall months (End of May-November) then they will still be reviewed but with a turn around response of 3 weeks.  The submission of any completed Relicensure documents that need reviewing would still be submitted in the same ways as listed but the response will be within 3 weeks of the Relicensure Committee receiving the documents. 

NOTE: If you are submitting documents to be reviewed in the month of July 2026 then there will be no reviewing by the Relicensure Committee at that time but it will be held to be reviewed in August 2026.

Once you submitted the Relicensure documents to the district's Relicensure Committee it will depend on when you submitted as the time frame for a response will vary.

Any submissions made from December thru May the district Relicensure Committee will be meeting monthly at the listed dates on the Relicensure webpage.  Once they have met on that date then 7 business days from then you would then receive an email response in regards to your next steps.  

Submissions made in the months of end of May thru November is outside the district's Relicensure Committee months and so the reviewing of documents will be on a case by case submission but usually an email response will be provided 3 weeks from time of a submission.

NOTE: If you are submitting documents to be reviewed in the month of July 2026 then there will be no reviewing by the Relicensure Committee at that time but it will be held to be reviewed in August 2026.

If you do not receive a response within the time frame listed above then please email the Relicensure Committee to inquire about the progress of the review.

If you are a SPPS employee looking to obtain clock hours and the required areas for relicensure then you may go to our district professional development platform, PowerSchool to obtain these clock hours and areas.

If you looking for specific courses to full fill for the relicensure area please go to the question under Navigating the Relicensure Process, "What are the 8 required areas and where can I go to acquire them if I do not have them? to learn more of where to find these required courses.

NOTE: Mid-May to September courses are limited to none in the PowerSchool platform so ensure you plan accordingly.

 

If you are a tenured licensed teacher you may have access to Education Minnesota. 

You may go to Education Minnesota webpage to access your account and then go to the tab at their homepage, "Resources" and choose "MEA online" to enter a new webpage that will require another account log-in to access their professional development courses on their platfrom.

 

Professional Learning Board /Renew a Teaching License online platform is where you may find fee based professional development courses

You may relicense your expiring MN PELSB license with the St. Paul Public School District if you are a resident of our school district.

If this is the case and you live in St. Paul then you would go ahead and follow the responses as listed above in the subheading: "Navigating the Relicensure Process" and go to question the questions that would support your questions.

If you are not an employee of St. Paul Public School District but am required to relicense with our district Relicensure Committee and are seeking where to obtain clock hours and the required areas, you may check the list below of possible resources below on where you may go to obtain these requirements.

• Review the Relicensure Renewal Clock Hour Cover Sheet as it has many various ways to obtain clock hours, they are listed in letters A-M
• Accredited College/University that you have take courses and can show evidence on an official transcript
• Education Minnesota: MEA Conference-Professional Development Courses
• Education Minnesota: MEA online platform courses where you may find free professional development courses for tenured teachers
• Professional Learning Board /Renew a Teaching License online platform where you may find fee based professional development courses
• Non-SPPS employees may obtain PowerSchool guest access. Guest professional development is often limited and registration is at the discretion of the department/presenter(s) for a course. Only the courses in which departments and/or facilitators have selected to be open to guests will be viewable when a guest logs in to PowerSchool.  Guest access may be requested from the PowerSchool homepage.

If you do not see a platform of yours in the list above then please email the Relicensure committee and provide the information below to determine if this would be creditable platform to take clock hours for relicensure:

• Provide the name of the program/agency/organzation
• Provide the website of the program/agency/organization
• Indicate if you are trying to acquire clock hours and/or required areas from this platform

 

The platforms you take the clock hours and required areas do not necessarily require approval, but would expedite the review process if they are from these listed places below:

• SPPS PowerSchool transcript of Professional Development Courses
• Previous district's official transcript of Professional Development Courses
• Accredited College/University that you have take courses and can show evidence on an official transcript
• Education Minnesota: MEA Conference-Professional Development Courses
• Education Minnesota: MEA online platform courses
• Professional Learning Board /Renew a Teaching License online platform

If you do not see a platform of yours in the list above then please email the Relicensure committee at relicensurecommittee@spps.org and provide the information below to determine if this would be creditable platform to take clock hours and/or the required areas from for relicensure:

• Provide the name of the program/agency/organzation
• Provide the website of the program/agency/organization
• Indicate if you are trying to acquire clock hours and/or required areas from this platform
• If you have a certificate/transcript from that program/agency/organization attach that to be reviewed

If your license has lapsed which means you have not relicensed in the year it expired then you may still relicense.

You may go ahead and follow the same process and procedure as an expiring license holder listed above in the subheading, "Navigating the Relicensure Process" but know you will require to only go back either 3 years if you are a Tier 3 license holder or 5 years if you are a Tier 4 license holder from the current date.

In example, you are a Tier 4 lapsed license holder (5 year license) that had an expiring license listed as June 30, 2020 and you are just now on May 1, 2026 looking to relicense. 

In knowing this information, as a Tier 4 lapsed license holder you may go back only the last 5 years from the current year to the earliest month, July 1st of that 5th year passed.

As a result, the date you may go back to is July 1, 2021 to May 1, 2026.  Therefore, that is the 5 years you may go back to obtain your clock hours and required areas from the current date.

 

If you worked in a different district you may use your clock hours and required areas you obtained there towards your relicensure but must be submitted on an official transcript from your district's professional development platform that indicates the district name and your information.

• Microsoft word document or excel spreadsheet listing the clock hours and areas will not be accepted

If you have questions or would like the Relicensure Committee to look at your document to ensure it is acceptable please email the Relicensure Committee for support.

The difference with the Tier 3 and Tier 4 license is the number of year for when you renew and the number of clock hours required when renewing.  A Tier 3 license holder relicenses every 3 years and must obtain 75 clock hours.  A Tier 4 license holder relicenses every 5 years and must obtain 125 clock hours.

If you are currently a Tier 3 license holder and would like to move to a Tier 4 then  you will need to determine if you meet the eligibility to move to a Tier 4 license, see items below of elgibility:

• You hold at least a Bachelor's degree
• You have completed a Teacher Preparation Program in MN or Out of State AND also completed any exams for licensure if required at that time
• You are employed on a Tier 3 license for 3 years, if you are currently in your third year of your Tier 3 that will count.

If you can say yes to all three bulleted statements above then you are likely eligible, you may also go to the document, Minnesota Educator Tier 4 License Application provided by the state licensing agency, PELSB to see the actual Tier 4 License application and go to Section 4 of that application to see the requirements and ensure you are eligible.

If you are eligible to move to a Tier 4 license then go to the next question in the Relicensure FAQ, "What is the process to moving from a Tier 3 to Tier 4 license holder" for further details on your next steps.

 

If you are currently a Tier 3 license holder and are eligible to move to a Tier 4 license follow the pathway to obtaining a Tier 4 license below.

Prior to looking more in to the steps of how to move to a Tier 4 license you will first need to know the date of when you initially obtained your Tier 3 license. This date will help you navigate to the correct pathway of obtaining a Tier 4.

If you are not aware of that date you obtained your Tier 3 license you may go to the state licensing webpage, PELSB to determine when you obtained your initial Tier 3 license.  The steps below will provide you how to access the PELSB webpage and where you can view the date on your PELSB license.

• Go to "License Look Up" tab
• Put in your File Folder Number or First and Last name
• Choose the "detail" button 
• A new page will open of your license, scroll down to "Historical Application Detail" box
• Look for the date that you obtained your Tier 3 license (If you are not certain with the date you will need to contact a personnel at PELSB directly to obtain the date so then you can take the correct next steps.  The contact information to reach out to PELSB is (651) 539-4200 or pelsb@state.mn.us

   

Review the checklist that applies to you below according to when you obtained your initial Tier 3 license to provide you support on moving to a Tier 4  with the state licensing agency, PELSB: 

Tier 3 licenses obtained initially before July 1, 2023 would then review this checklist, Moving Tier 3 to Tier 4 with SPPS District Checklist-BEFORE July 1, 2023 

Tier 3 licenses obtained initially after or on July 1, 2023 would then review this checklist, Tier 3 move to Tier 4 Moving Tier 3 to Tier 4 with SPPS District Checklist-ON/AFTER July 1, 2023

If you should need further assistance in navigating the move to a Tier 4 license please setup a virtual meet with the district Licensure Coordinator, Mary Yang through her scheduling link, 1:1 Licensing Support.

 

If you have relicensure documents to be reviewed and it is not within the school year dates listed in which the Relicensure Committee meets you may still submit to the Relicensure Committee to review. 

The committee will review any submissions from late May through November as they are submitted and the turn around time for a response once submitted is at least 3 weeks.

NOTE: If you are submitting documents to be reviewed in the month of July 2026 then there will be no reviewing by the Relicensure Committee at that time but it will be held to be reviewed in August 2026.

If you are ready to submit please go ahead and go to the subheading above: "Process to Submitting your Relicensure Documents" and follow the steps on how you may submit for the Relicensure Committee to review.

 

If you have questions about relicensing please contact the district Licensure Coordinator: Mary Yang at her email address and phone: mary.yang@spps.org or (651) 744-6462.  Mary Yang also welcomes 1:1 virtual license support for all and you may schedule a time with her with the 1:1 virtual License Support link.