NEW Requests and Rosters

All People Search

Most employees have access to the “All People” search function in Campus. The tabs available in “All people” vary for staff depending on their Campus User Rights. Use the All People search to find basic student demographic and enrollment information about students across the district (not just enrolled at your school.

Possible uses for “All People” Search:

Welcoming/identifying students you do not attend your school.
Find contact and current information for a past student.
Locating demographic information including phone numbers, addresses, school enrollment history, family information, etc.

Instructions for Using “All People”

Tap the ‘Search’ Tab and select the “All People” dropdown. Type part or all of the student’s last name, first name or student ID, then click ‘go’.
Select the student you wish to see. (There may be several students to choose from)

*** In the example image, the student is NOT currently enrolled at the school. School staff can still see this basic information for students not currently enrolled.

Click “Person Summary Report” to generate a PDF of basic demographic information including:
1. Household phone
2. Address
3. Guardian name(s) and email addresses
4. To view the student’s current enrollment, select the ‘Enrollment’ tab.

Behavior Management Process Documentation

Early Warning

Access is available for specific SPPS staff user groups based on job title. The Early Warning tool provides staff with access to an interactive dashboard tool within Infinite Campus.

Use the documentation from Infinite Campus and the Early Warning Study Guide for help to understand each screen and feature within the tool. The information below provides general information from Infinite Campus.

What is the Early Warning Tool? Campus Video: Understand Early Warning (3 min)

Early Warning is a dropout prevention tool that automatically discovers statistical relationships between educational records and enrollment outcomes. Early Warning uses these evidence-based risk factors to estimate each student's likelihood of a positive enrollment outcome (matriculation or graduation) versus a negative enrollment outcome, such as dropping out of school.

Models data in comparison to other students
Updates as data is entered into Campus.
Learns from the past, which information and combinations correlate to school drop-out.
Reports a single GRAD score as a number from 50-150.

What is the GRAD Score? Campus Video: Understanding GRAD Score (4 min)

The Graduation Related Analytic Data (GRAD) score summarizes a student’s educational record with a single number to indicate their likelihood of promotion to the next grade level. GRAD scores measure factors predictive of dropping out of school and factors indicative of a student's persistence to the next grade level or to graduation.

A higher number indicates the student has few risk factors and shares more positive factors with past students who persisted to graduation. New students (without enough information) will have an uncertain GRAD Score.

What data types are included?

- Attendance - the student's total attendance data (absences and tardies), total percent in attendance, and chronic absenteeism. This also includes data from Check-in and Check-out from the new workflow package.
- Behavior - the student's total number of behavior incidents and suspensions.
- Curriculum - the student's transcript information and grades (including in-progress). From the academic planner, on-track status and total credits remaining.
- Stability - the total number of years the student has been enrolled at the selected school, how long the student has been enrolled in the district, how long the student has lived at the current address, the student's overall number of addresses, the enrollment status, and the number of portal logins.

How can staff use Early Warning? Campus Video: Analyzing Students’ Data (7 min)

The Early Warning Tool can help School Staff understand each student's risk of dropping out and what areas of intervention might improve a student's experience in reaching graduation.

Grading - Elementary

Grading - Secondary

Missing Grades Reports

View Additional Enrollment Information

Using the Advisor Dashboard in Schoology

Schoology Advisor Dashboard

Administrators can use the Advisor Dashboard tool in Schoology to look up the grades, enrollments, and calendars for individual students.

Advisee Search Criteria

Recommended to search by student ID number. Type in the number preceded by an “s”, e.g. s123456. Do not hit return! Instead, allow the search to return the result before clicking on the student’s name.

Alternatively, you can search by entering at least two characters from both the first and last name. Use one of these formats:

First two letters of the first name, space, first two letters of the last name
First two letters of the last name, space, first two letters of the first name
Last two letters of the first name, space, last two letters of the last name
Last two letters of the last name, space, last two letters of the first name

Advisors View

In the Summary tab, the faculty member in the advisor role can see a list of the student's course enrollments, the groups the student is a part of, and the same assignments and events the student sees in his or her “Upcoming” column on the right.

Note: Searching for an Advisee shows Current and Past Courses within the Summary tab. Current Courses show the current Grading Period Grade and Attendance summary. Past Courses show the Overall Grade and Attendance summary.

Selecting the Calendar tab show what assignments are due on specific dates in a calendar view.

Selecting “Grades” allows you to see a detailed grade report by clicking on the course title. The default view is the current Grading Period. By clicking on “Past”, you get a quarter by quarter chronological list of the student’s courses, which you can click on to get a detailed grade report.

You also can select to download a detailed student report for a specific quarter or multiple quarters.

Specific sections in Schoology can be easily located by using the Search Sections tool. Click here to learn more about How to Search for Course Sections in Schoology

Search for Course Sections on Schoology

Specific sections in Schoology can be easily located by using the Search Sections tool. Select the Courses menu at the top. Select My Courses from the right side of the dropdown menu.

Along the right side of the My Courses and Course Listing pages are several fields that help you search Schoology for course sections based on different criteria. These criteria can be used individually or in conjunction to help narrow your search:

School: Click the empty field to select available schools or begin typing the name of the school to narrow your search. You can only access course sections in schools to which you are assigned.
Course Name: Enter the name of the course to narrow your section search by course.
Course Code: Enter the Course Code to search all sections that share the course code.
Section Code: Search by section code.
Section Name: This field will return all sections matching the name entered.
Subject Area: Click the empty field to select available Subject Areas or begin typing the name of the subject to narrow your search.
Level: Click the empty field to select available Grade Level or begin typing the level to narrow your search.
Display Current Sections Only: Checked by default, this setting limits the search to current course sections based on the current grading period. Unchecking this box will include archived course sections in your search and enable you to search by Grading Period.
Grading Period: Uncheck Display Current Sections Only to see this search field. Click the empty field to select available Grading Periods or begin typing the name of the grading period for auto-populated options. Type in the last two digits of the school year and the letter q to quickly narrow your search, e.g. type 24q to search for grading periods in the 24-25 school year. You can select one grading period or multiple ones.

Instructor Last Name: Limits the search by Instructor Last Name.
Instructor First Name: Limits the search by Instructor First Name.
Clear Search: Click to clear all search criteria.

The Advisor/Advisee tool allows faculty members with Advisor access to monitor their Advisees’ enrollments, grades, attendance, and schedule. Click here to learn more about using the Advisor Dashboard in Schoology