Clerks
- *NEW* Requests and Rosters Tool
- 2024-25 Back to School Form Paper Copies
- Substitute Accounts
- Parent Absence Requests
*NEW* Requests and Rosters Tool
Watch the recording of the March 6, 2025 Requests and Rosters training below:
Click here to learn about the new requests and rosters tool.
2024-25 Back to School Form Paper Copies
Please see below for paper copies of the 2024-25 Back to School Forms.
If using the Household Form, please note that only one Household Form per household, for each SPPS student will need to be filled out.
Back to School Household Form - English
Back to School Household Form - Spanish
Back to School Paper Copy - English
Back to School Paper Copy - Hmong
Substitute Accounts
SPPS substitutes have various roles and access. This page summarizes steps and processes for credentials and access. For additional information about Substitute credentials, click here.
Access to Digital Tools based on Type of Substitute Assignment
Short Term Sub
- A building or traveling permanent sub, assigned to a school or group of schools
- Possibly multiple days with a single assignment, less than 15 days
- Has been assigned SPPS credentials (ie: msylva.toc@spps.org)
- Has been provided training on SPPS digital tools
Long Term Sub
- 15 days or more with a single assignment
- Has been assigned SPPS credentials (ie: msylva.toc@spps.org)
- Has been provided training on SPPS digital tools
Daily Sub, Temporary Sub
- day-to-day assignment, possible multiple days with a single assignment, less than 15 days
- Clerks assign a building generic account (ie: estem1.sub@spps.org) for access to Seesaw and Schoology
Parent Absence Requests
Parents and guardians can use the Absence Request tool to submit a request that informs the
office in advance when their student is not going to be in school. After the request is processed, an attendance record is created for the student. For more information, click here.
Clerk Newsletter
- March 13, 2025
- February 19, 2025
- January 27, 2025
- Decemeber 2, 2024
- November 09, 2024
- October 16, 2024
- September 23, 2024
- August 29, 2024
March 13, 2025
Hello Lead Clerks and School Administrators:
Please review the Campus and Schoology updates below. Please forward this email to other clerical staff in your school.
CCampus Support and Service Tickets
Schools can find their Campus Support Contact here. Please reach out if you have general questions or concerns.
For specific assistance or support using Infinite Campus, please submit a service ticket. By submitting a service ticket, you are ensuring that your Campus issues are prioritized, tracked, and documented.
K-8 SLP Registration Opens Online March 14, Priority Deadline by April 14
Summer Learning Program (SLP) online registration opens in the Campus Parent Portal on March 14 for students in grades K-8. Priority is given to families who register by April 14. If families have questions about programming, they can reach out to the Department of Alternative Education at 651-744-8020.
Technology Services Spring Procurement Recommendations
New iPads are being purchased for students and staff this summer. Site administrators and budget managers should review this document before purchasing technology accessories, especially chargers and headphones, this spring.
For additional or specific questions, please submit a Technology Services ticket.
K-8 SLP Paper Applications
If a student returns a SLP paper application to your school, please scan and email that application to the Placement Center ASAP (spc@spps.org).
Elementary Grading Window for Spring
The Spring grading window for elementary schools opened Monday, February 17, 2025 and will close March 19, 2025 (Crossroads closes April 16, 2025). Link for more information here.
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Create bulk Report Cards using Grades and Standards-->Report Cards
Clever Guest Teacher Access
Substitute Access to Clever feature makes it easy for teachers to securely provide temporary access to Clever for their substitute. Instead of sharing their personal login credentials, teachers can now generate a Sub Badge that allows short-term substitutes to log in and view the resources and Teacher Page they have provided them access to. This allows teachers to maintain secure credentials, while also giving substitutes the tools they need to manage their online resources effectively for the day. Check out this Clever Support Article to learn more about Clever Sub Badges.
Instructional Technology Newsletter - March Edition
Please see the March edition of the Instructional Technology newsletter, and feel free to share with members of your staff. This month’s newsletter includes essential updates on:
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Accessibility tools across SPPS tech platforms
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Cloud Faxing
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Clever Sub Access Badges
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Tips for navigating Campus's new design
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A new AI content generation tool integrated into Schoology
An archive of all past editions can be found on the final page.
Reminder: Requests and Rosters Training for Clerks and Administrators
We have sent out Teams invites for the designated dates for your school. If you didn’t receive one, please email Kristy Whalen. Your presence is important. The drop in session is optional. Once you have attended both training dates, then we will give you access to the Requests and Rosters tool.
School names starting with letters A-G:
Required: March 6 and April 11, 2025 at 10am.
Optional drop-in session: March 21 at 10am.
School names starting with letters H-Z:
Required: March 20 and April 25, 2025 at 10am.
Optional drop-in session: April 16 at 10am.
If you are unable to attend a required date, please plan to attend a make up session on May 1st at 10 am.
Rolling Calendars and Students for SY 25-26
All 25/26 calendars are created and we rolled students to the 25/26 school year. Please remember to do the following for enrollment changes:
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If a student enrolls this school year, also create a 25/26 enrollment. Before creating a 25-26 enrollment at your school, check to make sure the student hasn’t enrolled at another SPPS school. To find students who do not have a 25-26 enrollment for your school you can run the Enrollment Loss report (info below).
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If a student leaves this year, remove 25/26 enrollment using the missing student report - please enter a comment where the student went. (Example: Student moved to Minneapolis)
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To find students who do not have a 25-26 enrollment for your school you can run this report. Again, please check to make sure the student hasn’t enrolled at another SPPS school.
Enrollment Loss Report (Under Student Information > Reports) This report lists situations where a student who is currently enrolled does not have a 25-26 primary enrollment at your school. Students who are moving to the next school level are not considered a loss for this report.
If you have any questions please contact your Campus support person.
25-26 Missing Student Report
The 25-26 missing student report is now available. Only one person per school, usually the lead clerk, should have access to this report. You will need access to the 25-26 calendar so please put a ticket in for who should have access to the missing student report for your building or needs access to the 25-26 school year if that person doesn’t already have access.
Thank You!
The Campus Team
February 19, 2025
Hello Lead Clerks and School Administrators:
Please review the Campus and Schoology updates below. Please forward this email to other clerical staff in your school.
CCampus Support and Service Tickets
Schools can find their Campus Support Contact here. Please reach out if you have general questions or concerns.
For specific assistance or support using Infinite Campus, please submit a service ticket. By submitting a service ticket, you are ensuring that your Campus issues are prioritized, tracked, and documented.
Elementary Requests and Rosters Training for Clerks and Administrators
We have sent out Teams invites for the designated dates for your school. If you didn’t receive one, please email Kristy Whalen. Your presence is important. The drop in session is optional. Once you have attended both training dates, then we will give you access to the Requests and Rosters tool.
Elementary School names starting with letters A-G:
Required: March 6 and April 11, 2025 at 10am.
Optional drop-in session: March 21 at 10am.
Elementary School names starting with letters H-Z:
Required: March 20 and April 25, 2025 at 10am.
Optional drop-in session: April 16 at 10am.
*If you are unable to attend a required date, please plan to attend a make up session on May 1st at 10 am.*
Rolling Calendars and Students for SY 25-26
All 25/26 calendars are created and we rolled students to the 25/26 school year. Please remember to do the following for enrollment changes:
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If a student enrolls this school year, also create a 25/26 enrollment. Before creating a 25-26 enrollment at your school, check to make sure the student hasn’t enrolled at another SPPS school. To find students who do not have a 25-26 enrollment for your school you can run the Enrollment Loss report (info below).
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If a student leaves this year, remove 25/26 enrollment using the missing student report - please enter a comment where the student went. (Example: Student moved to Minneapolis)
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To find students who do not have a 25-26 enrollment for your school you can run this report. Again, please check to make sure the student hasn’t enrolled at another SPPS school.
Enrollment Loss Report (Under Student Information > Reports) This report lists situations where a student who is currently enrolled does not have a 25-26 primary enrollment at your school. Students who are moving to the next school level are not considered a loss for this report. If you have any questions please contact your Campus support person.
25-26 Missing Student Report
The 25-26 missing student report is now available. Only one person per school, usually the lead clerk, should have access to this report. You will need access to the 25-26 calendar so please put a ticket in for who should have access to the missing student report for your building or needs access to the 25-26 school year if that person doesn’t already have access.
Elementary Grading Window for Spring
The Spring grading window for elementary schools opens Monday, February 17, 2025 and closes March 19, 2025 (Crossroads closes April 16, 2025). Link for more information here.
Online Parent Absence Requests IS AVAILABLE!
Reminder that the Parent Absence Request tool available in the Parent Portal is currently opt in for sites. If you’d like more information about getting it turned on to allow Parent/Guardians to submit absence requests via their portal instead of by phone or note, click here email eric.gunderson@spps.org.
15 Day Drop Reminder
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We should only use the 15-day drop when we don’t know where the child has gone.
When a child stops showing up at your school, if you do not receive a records request from the new school, or you don’t receive information from the parent where they are transferring…then count out 15 absences total. After 15 consecutive absences, mark the 15th day with end date and end-status code 14 (15-day drop). Also, we can ONLY use 15 days absent or less. Not more than 15 days. It’s a state law.
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If you know where the student transferred, to use the last-day they attended with you as the end date and use the proper end-status code for the situation (example, 04=moved to another district, 03=transferred to approved non-public school, 05=moved out of state, etc.). You should also indicate in the end-comments of enrollment where the child has transferred to. This helps us track our residents.
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If you have any questions about the 15-day drop, please contact the SAM Team, Placement Center, or the MARSS team (marss@spps.org) and they will be happy to work with your school to resolve any issues and questions.
Secondary: Dropped Students - Remove scheduled courses in future quarters
Students with an enrollment end-date should not have future schedules, unless a section is scheduled over current and future quarters. Removing future courses prevents final grades from being posted for students who withdrew before the term started. Please review inactive students at your school to make sure their schedule is empty for future terms.
Thank You!
The Campus Team
January 27, 2025
Hello Lead Clerks and School Administrators:
Please review the Campus and Schoology updates below. Please forward this email to other clerical staff in your school.
C Campus Support and Service Tickets
Schools can find their Campus Support Contact here. Please reach out if you have general questions or concerns.
If you need specific assistance or support using Infinite Campus, please submit a service ticket. By submitting a service ticket, you are ensuring that your Campus issues are prioritized, tracked, and documented.
Online Parent Absence Requests IS AVAILABLE!
Reminder that the Parent Absence Request tool available in the Parent Portal is currently opt in for sites. If you’d like more information about getting it turned on to allow Parent/Guardians to submit absence requests via their portal instead of by phone or note, click here email eric.gunderson@spps.org.
Requests and Rosters Training for Clerks and Administrators
The new Requests & Rosters tool replaced the following rostering tools: Roster Setup, Roster Batch Edit, Roster Copy, Request Wizard and Manual Roster Builder. To learn more about Requests and Rosters, click here. Staff with scheduling access can view the tool and will need to attend a future training to receive full access. Please attend the designated dates for your school. Your presence is important! (Outlook invitation coming soon)
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School names starting with letters A-G: March 6 and April 10, 2025 + Drop-in sessions
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School names starting with letters H-Z: March 20 and April 24, 2025 + Drop-in sessions
If you need assistance with bulk changes to rosters before the training dates, submit a service ticket. Schools should continue to use the walk-in scheduler tool for modifying individual student schedules.
Secondary Student Password Change
Reminder from 1/12/25 Bridge Announcement: All 6-12 grade students will be assigned a new active directory password, effective January 31. Schools have been provided new password sheets the week of January 20 to assist students.
Resources for educators and staff:
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Staff can access Teacher Activities (https://mis.spps.org/teacheractivities/) to look up or reset student passwords at any time.
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Teacher Activities will show the password that will be made effective on January 31.
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Staff can contact the Service Desk for password assistance: Call (651) 603-4348 or submit a ticket at servicedesk.spps.org
Back to School Forms Paper Copies
Paper copies are now available on the Campus website.
Student Demographic Changes/Corrections
Please make sure that you are submitting any name changes and gender changes for STUDENTS directly to the Placement Center. You should not be making these changes in Campus at the school level. Also send any birthdate corrections their way as well.
Pronouns are now held on the Demographics page under Census.
For parents/guardians you can make these corrections/changes at the school level.
Campus Parent Updates
Parents/Guardians are able to update their own phone number and email address changes in Campus through Campus Parent. Please let your families know they are able to do these updates on their own through Campus Parent. The Campus Team will process the update/changes and keep you informed of any address changes. Families can be directed to this Campus Parent Information webpage to access “How-to” tutorial videos.
Parents/Guardians: Update Contact Information
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Click on the MENU icon and select MORE, then click on Family Information
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To update email and/or phone numbers for parents/guardians in the household click on the Update button.
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Change/update any of the phone numbers and/or email addresses then click on the Update button
Thank You!
The Campus Team
Decemeber 2, 2024
Hello Lead Clerks and School Administrators:
Please review the Campus and Schoology updates below. Please forward this email to other clerical staff in your school.
Campus Support and Service Tickets
Schools can find their Campus Support Contact here. Please reach out if you have general questions or concerns.
If you need specific assistance or support using Infinite Campus, please submit a service ticket. By submitting a service ticket, you are ensuring that your Campus issues are prioritized, tracked, and documented.
Printing Sub Rosters with Nicknames
Campus Updates
In November we updated our Campus version, and the new Requests & Rosters tool replaced the following rostering tools: Roster Setup, Roster Batch Edit, Roster Copy, Request Wizard and Manual Roster Builder. To learn more about Requests and Rosters, click here. Staff with scheduling access can view the tool and will need to attend a future training to receive full access.
Please review the training dates below for learning how to use Requests and Rosters. If you need assistance with bulk changes to rosters before the training dates, submit a service ticket. Schools should continue to use the walk-in scheduler tool for modifying individual student schedules.
Requests and Rosters
SAVE THE DATE: Requests and Rosters trainings:
Elementary Clerks and Principals (Outlook invitation coming soon)
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School names starting with letters A-G: March 6 and March 20, 2025 + Drop-in sessions
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School names starting with letters H-Z: April 10 and April 24, 2025 + Drop-in sessions
Please attend the designated dates for your school. Your presence is important!
Training videos for requests and rosters are live on the SPPS website.
You can also find it by going to spps.org> Departments > Infinite Campus > select Clerks on the menu on the right > *New* Requests and Rosters Tool.
Again, if you need assistance in rostering before the training dates, submit a service ticket for help using the Requests and Rosters tool.
Back to School Forms Paper Copies
Paper copies are now available!
https://www.spps.org/about/departments/infinite-campus/campus-staff-support/clerks and should only be used as a last resort.
Please stress to families that they can and should complete the Back to School Forms online as it is the more efficient and environmentally friendly way to gather data from families. The website that families are directed to is spps.org/onestop, and this website contains information and flyers to help families complete iUpdate.
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The link for a parent/guardian to reset their password on their own is here.
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Clerks can access the Guardian Password Reset Tool in Campus (see screenshot attached). To use this tool, login with your active directory credentials, and search either for the parent or the student. Type the new password into the password field and hit save.
Reminder!: There are several Back to School Forms reports in the G_Lead Clerk - Reg School Year group. If you need assistance running any ad hoc or need one built, please submit a service desk ticket.
Online Back to School Forms close on December 13, 2024. This means that a paper copy (information above) will need to be filled out instead.
Thank You!
The Campus Team
November 09, 2024
Hello Lead Clerks and School Administrators:
Please review the Campus and Schoology updates below. Please forward this email to other clerical staff in your school.
We’ve updated our list of school contacts for Campus Support. Please review Column I on this List of Schools and Clerks.
Campus Support and Service Tickets
Schools can find their Campus Support Contact here. Please reach out if you have general questions or concerns.
If you need specific assistance or support using Infinite Campus, please submit a service ticket. By submitting a service ticket, you are ensuring that your Campus issues are prioritized, tracked, and documented.
Campus Updates
Starting November 11, we are updating our Campus version, and the new Requests & Rosters tool will replace the following rostering tools: Roster Setup, Roster Batch Edit, Roster Copy, Request Wizard and Manual Roster Builder. To learn more about Requests and Rosters, click here.
Please review the training dates below for learning how to use Requests and Rosters. If you need assistance in rostering before the training dates, submit a service ticket for help using the Requests and Rosters tool.
Requests and Rosters
SAVE THE DATE: Requests and Rosters trainings:
Elementary Clerks and Principals (Outlook invitation coming soon)
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School names starting with letters A-G: March 6 and March 20, 2025 + Drop-in sessions
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School names starting with letters H-Z: April 10 and April 24, 2025 + Drop-in sessions
Please attend the designated dates for your school. Your presence is important!
Training videos for requests and rosters are live on the SPPS website.
You can also find it by going to spps.org> Departments > Infinite Campus > select Clerks on the menu on the right > *New* Requests and Rosters Tool.
Again, if you need assistance in rostering before the training dates, submit a service ticket for help using the Requests and Rosters tool.
Secondary Grading Window Open
Posting of quarter 1 final grades in Campus is open. All secondary educators must post final grades in Campus by 8:00pm on Wednesday, Nov 13. Final grades in Schoology should match the official posted grade and academic record in Campus (teachers should double check that Campus shows the correct grade). Posting Grades Tutorial
Back to School Forms Paper Copies
Please stress to families that they can and should complete the Back to School Forms online as it is the more efficient and environmentally friendly way to gather data from families.
Paper copies will be available November 14th and should only be used as a last resort. Online access will end on Friday, December 13th.
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The website that families are directed to is spps.org/families, and this website contains information and flyers to help families complete Back to School Forms.
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The link for a parent/guardian to reset their password on their own is here.
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Clerks can access the Guardian Password Reset Tool through Campus. To use this tool, login with your active directory credentials, and search either for the parent or the student. Type the new password into the password field and hit save.
Reminder!: There are several Back to School Forms reports in the G_Lead Clerk - Reg School Year group. If you need assistance running any ad hoc or need one built, please submit a service desk ticket.
XPK Grade Level Added to Sites with VPK
Sites: 424 Ben Mays, 433 Dayton's, 442 East African, 449 Bruce Vento, 452 Eastern Hts, 458 Farnsworth Lower, 460 Four Seasons, 464 Frost Lake, 466 Crossroads Sci, 488 The Heights, 489 Hazel Park, 496 Highwood, 524 Maxfield, 527 Miss, 558 St Paul Music, 579 Am Ind
This grade level is for MARSS use only, do not enroll students in this grade level.
Secondary: Dropped Students - Remove scheduled courses in future quarters
Students with an enrollment end-date should not have courses scheduled in future quarters, unless a section is scheduled over current and future quarters. Removing future scheduled courses prevents final grades from being posted for students who withdrew before the term started. Please review inactive students at your school to make sure their schedule is empty for future terms.
Example:
Example: Section is scheduled over current and future quarters are removed automatically from future term.
Change to Campus Login Process: Single Sign-on system
The announcement below was sent by SPPS communications prior to MEA to all staff and families regarding a change to Campus login. Additionally, instructions are available on the Campus Parent Information webpage.
Everyone: Over MEA break, Campus will be updated for added security measures. The login process will look slightly different as a result of the update. Parents, staff and students will log into Campus using Single Sign-On authentication to enhance security for SPPS data and information.
STAFF: Staff should continue to log in as normal using their Active Directory username (eXXXXXX) and password. For assistance with your username and password, submit a Technology Service ticket here. For tutorials and support with your staff Campus account, click here.
FAMILIES: In the Campus Parent mobile app, users will see an “SPPS Login” button that will allow them to log in using Single Sign-On. Parents and guardians should continue to log in using their current Campus username (gXXXXXX) and password.
To log into your Campus Parent account, visit spps.org/families. Please contact your student’s school if you need assistance with your Campus username or password. For tutorials and support on how to use Campus, click here.
Please forward this email to any other clerks in your building who should know this information as well.
Thank You!
The Campus Team
October 16, 2024
Hello Lead Clerks and School Administrators:
Please review the Campus and Schoology updates below. Please forward this email to other clerical staff in your school.
We’ve updated our list of school contacts for Campus Support. Please review Column I on this List of Schools and Clerks.
Report Cards Updates
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PreK: Grading Window is open until 10/28.
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K-5:
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Elementary standards grading is now open. Administrators and Educators should review the guidance from the Office of Teaching and Learning.
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Create bulk Report Cards using Grades and Standards-->Report Cards
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Digital Citizenship grading is now open. This year, teachers can enter digital citizenship scores in whatever term it was completed in. Once scores are entered, it will show for the entire year.
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6-12:Secondary Grading Calendar - Reminder: Continue to identify and contact teachers with missing in-progress grades by running the Progress Grade Distribution Report. Missing in-progress grades means a teacher has yet to successfully sync their schoology gradebooks to Infinite Campus. The sync process allows in-progress grades to be used across many Campus tools used by various staff groups, including:
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Teachers: Advisor Tool, Missing Assignment Messenger, and Grades Messenger
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Support Staff: Campus Early Warning Tools, Grad Progress warning displays, and many report options for grades and assignments.
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Change to Campus Login Process: Single Sign-on system
The following announcements are being sent by SPPS communications to all staff and families regarding a change to Campus login:
Everyone: Over MEA break, Campus will be updated for added security measures. The login process will look slightly different as a result of the update. Parents, staff and students will log into Campus using Single Sign-On authentication to enhance security for SPPS data and information.
STAFF: Staff should continue to log in as normal using their Active Directory username (eXXXXXX) and password. For assistance with your username and password, submit a Technology Service ticket here. For tutorials and support with your staff Campus account, click here.
FAMILIES: In the Campus Parent mobile app, users will see an “SPPS Login” button that will allow them to log in using Single Sign-On. Parents and guardians should continue to log in using their current Campus username (gXXXXXX) and password.
To log into your Campus Parent account, visit spps.org/families. Please contact your student’s school if you need assistance with your Campus username or password. For tutorials and support on how to use Campus, click here.
Secondary: Dropped Students - Remove scheduled courses in future quarters
Students with an enrollment end-date should not have courses scheduled in future quarters, unless a section is scheduled over current and future quarters. Removing future scheduled courses prevents final grades from being posted for students who withdrew before the term started. Please review inactive students at your school to make sure their schedule is empty for future terms.
Example: Section is scheduled over current and future quarters are removed automatically from future term.
Missing Student Report
The 2024-2025 Missing Student Report has closed for the school year. If you need a student’s primary enrollment removed, please email marss@spps.org.
Students who do not show up on their start date can remain active for 3 days. If they show up on day 2 or 3 and there was no excused absence (illness, funeral, etc) then the clerk should adjust the start date on their enrollment AND schedule to reflect the first day they attended school. Adjusting the start date on both the enrollment and schedule ensures accurate membership and attendance records.
REMINDERS:
Clerk Playbook:
The Campus team has been working on a document that will be a one stop shop for all things Campus. This document has links to slideshows and other documents that are helpful for clerks. Document link here: SPPS Clerk Playbook/Onboarding
As we take updates to Campus and tools change, the Campus team will update these trainings as needed. If you don’t see something on this document that you think would be helpful to other staff, please let us know!
Back to School Forms Paper Copies
Please stress to families that they can and should complete the Back to School Forms online as it is the more efficient and environmentally friendly way to gather data from families. Schools should consider upcoming opportunities to support families. For example, have a “Back to School” table at Parent/Teacher Conferences. Paper copies will be available November 9th and should only be used as a last resort. Online access will end on Friday, December 13th.
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The website that families are directed to is spps.org/onestop, and this website contains information and flyers to help families complete iUpdate.
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The link for a parent/guardian to reset their password on their own is here.
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Clerks can access the Guardian Password Reset Tool in Campus (see screenshot attached). To use this tool, login with your active directory credentials, and search either for the parent or the student. Type the new password into the password field and hit save.
Reminder!: There are several Back to School Forms reports in the G_Lead Clerk - Reg School Year group. If you need assistance running any ad hoc or need one built, please submit a service desk ticket.
Please forward this email to any other clerks in your building who should know this information as well.
Thank You!
The Campus Team
September 23, 2024
Hello Lead Clerks and School Administrators:
Please review the Campus and Schoology updates below. Please forward this email to other clerical staff in your school.
Clerk Playbook:
The Campus team has been working on a document that will be a one stop shop for all things Campus. This document has links to slideshows and other documents that are helpful for clerks. Document link here: SPPS Clerk Playbook/Onboarding
As we take updates to Campus and tools change, the Campus team will update these trainings as needed. If you don’t see something on this document that you think would be helpful to other staff, please let us know!
Back to School Forms Paper Copies
Please stress to families that they can and should complete the Back to School Forms online as it is the more efficient and environmentally friendly way to gather data from families. Schools should consider upcoming opportunities to support families. For example, have a “Back to School” table at Parent/Teacher Conferences. Paper copies will be available November 9th and should only be used as a last resort. Online access will end on Friday, December 13th.
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The website that families are directed to is spps.org/onestop, and this website contains information and flyers to help families complete iUpdate.
-
The link for a parent/guardian to reset their password on their own is here.
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Clerks can access the Guardian Password Reset Tool in Campus (see screenshot attached). To use this tool, login with your active directory credentials, and search either for the parent or the student. Type the new password into the password field and hit save.
Report Cards
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PreK: Grading Window is open until 10/28.
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K-5:
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Digital Citizenship grading is now open. This year, teachers are able to enter digital citizenship scores in whatever term it was completed in. Once scores are entered, it will show for the entire year.
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We are working with the Office of Teaching and Learning to update K-5 elementary standards to allow for a Standards-Based Report card to be used. We are in the final stages of this update and plan to open the grading window no later than October 14th. More information to come soon.
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6-12: Secondary Grading Calendar - The window for Quarter 1 mid-quarter opens Wednesday, October 3 for teachers. Administrators should contact teachers with missing in-progress grades by running the Progress Grade Distribution Report. When teachers have missing in-progress grades, it means they have yet to successfully sync their schoology gradebooks to Infinite Campus.
Rostering Tools Changes
As many of you know, Infinite Campus is working on updating rostering and scheduling tools. Several tools (Roster Setup, Roster Batch Edit, Roster Copy, and Request Wizard) are being deprecated by Infinite Campus and replaced with a single tool called “Requests and Rosters”. Schools can continue to use the older tools at this time. The Campus Support team will provide several training opportunities on the new “Requests and Rosters” throughout the year. More information to come.
Transportation Changes
Transportation changes/updates in Back to School Forms are turned off. For changes, parents will need to call school. This prevents odd situations if we don’t process applications right away.
Important Schoology Reminders for Secondary Educators [Shared in the Bridge]
Please reshare this message to help us ensure secondary staff can receive important and timely updates about Schoology.
August 29, 2024
Hello Lead Clerks and School Administrators:
Please review the Campus and Schoology updates below. Please forward this email to other clerical staff in your school.
NEW! Clerk Playbook:
The Campus team has been working on a document that will be a one stop shop for all things Campus. This document has links to slideshows and other documents that are helpful for clerks. Document link here: SPPS Clerk Playbook/Onboarding
As we take updates to Campus and tools change, the Campus team will update these trainings as needed. If you don’t see something on this document that you think would be helpful to other staff, please let us know!
Parent Login Info Email
Campus is now sending out an email to all new parents/guardians when a new account is created. It includes the username and information on how to set a password for their parent portal, along with information about Infinite Campus and Schoology login.
Back to School Forms Reminders:
With staff now back in the school buildings, Families should contact their school for Back to School Forms support. The Family Support Line will turn those calls back to the schools. Families should complete the Back to School Forms to update contact information and address information. If a family has already completed their Back to School forms, School Clerks can update contact information, households, and addresses. Please review this troubleshooting guide.
Back to School Forms Paper Copies:
Back to School Forms paper copies will not be available until the beginning of October. If you have blank paper copies from previous years, do not use those. Please recycle any old blank paper iUpdate copies you have. More information will come at a later date regarding paper copies. Encourage your families to complete the online version of the Back to School Forms!!
Campus Access Requests:
Substitute Accounts and Technology: All school clerks and administrators receive daily “sub credentials” that can be used for substitute access to Schoology, Campus and other tools. For more information about this process, visit the Campus website here.
NEW All schools are able to obtain two ‘substitute iPads’ to support access to digital tools. School clerks/office staff should put in a Service Ticket and a Field Tech will set up the devices and check them out in Destiny to the office staff member. iPads should be kept securely in the front office when not in use.
New to SPPS Staff: Do not submit a service ticket, the Campus team is notified of new hires once they have an Active Directory account. School clerks can help by forwarding this identity form to new staff once the individual has an SPPS email.
Staff Changing Schools or Positions: Clerk and School Administrators should submit service tickets when school staff change positions with the staff name(s), employee ID #s, and new position title. If you need to add or remove access for several staff please make the request in one ticket. If there’s more than 5 people, attach a spreadsheet with the information.
Please do not submit multiple tickets for the same request.
Teachers on Call: School Administrators should connect with Debbie Hoople, dhoople-toc@spps.org. Debbie Hoople is responsible for requesting access for all TOC staff. School clerks and administrators do not need to submit additional tickets for TOC staff access.
Substitute Principal Access: If you have a substitute principal in your building, please enter a service ticket ASAP so we can grant them access to your building.
Missing Student Report Directions - Missing Student Report Directions
From MARSS
-Enrollments: students who do not attend even one day must be removed by using the missing student report on the 3rd day. As soon as you know a student is not coming, use the missing student report right away to mark them as No Show.
-*Grade PK, KG and Early Ed Students start on Thursday 9/5, so staff should no show anyone who doesn't show up by 9/9. Again, please no show students as soon as you know students are not coming.
-Students who attend one day or more, and then stop coming, the clerk may carry them for 15 absences and then drop them with end-code 14 "15 day drop".
-Students who are excused the first few days of school for illness do not need to have their start-date adjusted. If a parent calls in a student sick, mark the absence as "ill excused" and continue to carry the child. If they do not show up, you can end-date them after the illnesses. However MARSS staff will adjust the enrollments as necessary once we figure out if the child was actually attending somewhere else.
-Students who do not show up on the first day of school can remain active for 3 days. If they show up on day 2 or 3 and there was no excused absence (illness, funeral, etc) then the clerk should adjust their start date to reflect the first day they attended school.
More information: MARSS/Attendance FAQ
Elementary Rostering: Required courses for Elementary/PK/EE rostering
NEW - Elementary Scheduling for Students receiving Specialized Services:
All students receiving specialized services, including ASD/DCD students need to be rostered in a homeroom section with a general education teacher AND all other content area courses.
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Only ASD/DCD teachers should be added as a co-teacher to the Homeroom section for attendance.
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General education teachers may add special education teachers to their Seesaw classes. Special education teachers should not be added to sections as a teacher in Campus.
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All special education teachers need to work with the Gen Ed teacher to submit grades in Campus for content area courses.
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The IEP Case Manager and ASD/DCD courses can still be used but students must be rostered in the general education homeroom.
Additional Elementary Scheduling Reminders
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Split classes need to have the section numbers start with 9 so we know they are split grade levels in the course. The Elementary course (homeroom) should have both grade levels of students in ONE section NOT split by grades. Then you will use that same section number if all other courses. Example: Math 4 would have a section number 945 and Math 5 would have a section number 945. With each course having the correct grade level students in each course.
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*IMPORTANT* Section numbers should be the same across all courses.
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If you have courses that are active for your school in Campus, but will not be using them for 24-25, please remove the sections and uncheck the “Active” button that is on the course page. This will move the course to the bottom of the course list and now be in red. We only want courses that schools are actually using to be active!
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It is important that students be rostered correctly in all content and specialist courses: English Language Arts, Mathematics, Social Studies, Science, Arts, Phy. Ed., Health and other courses. This data is needed for Seesaw courses as well as MDE data reports. Please review this document for further informaton. Required courses for Elementary/PK/EE rostering
Early Ed Calendars:
You will notice that nearly all of the Early Ed sites have been closed. Now those students will be reported at their regular elementary school instead of a stand-alone number. The classrooms for high-needs Early Ed sites have remained in the same locations, with three new classrooms added for FY25. If you use Infinite Campus, you can now find these schools number the regular school calendar with a structure/schedule name EE followed by the site name. The EE schedule indicates this is a stand-alone classroom.
Early Ed Classrooms 24/25:
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American Indian (new Early Ed site in FY25) now school 579
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Battle Creek (formerly #698) now school 422
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Benjamin Mays (formerly #685) now school 424
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Bruce Vento (formerly #646) now 449 (temporarily closed during construction)
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Como (formerly #686) now school 431
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Dayton's Bluff (formerly #697) now school 433
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Four Seasons (formerly #688) now school 460
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Frost Lake (formerly #693) now school 464
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Global Arts Plus (formerly #680) now school 510
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Hazel Park (new Early Ed site FY25) now school 489
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The Heights (formerly #689) now school 488
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Highland (formerly #657) now school 491
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Highwood (formerly #676) now school 496
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Txuj Ci Hmong (new Early Ed site FY25) now school 541
There were also 8 new schools that were added to VPK pre-k reporting for FY25, making the total 16 sites.
Please forward this email to any other clerks in your building who should know this information as well.
Thank You!
The Campus Team
