Schoology/Campus Grade Sync

Grading Sync Setup Instructions - Long Version with Graphics (Document Below)

Do's

• When setting up "Grade Categories: Calculate by" use default of Total Points NOT by Percent

• Categories must be mapped in the Configuration area of the Infinite Campus app (left side menu) for each section, even if linked, for each quarter. 

  • Map all 3 categories: Formative, Summative, and Unweighted (do this even if you do not plan to use it).
• Avoid lengthy assignment names.

• If you delete an assignment in Schoology that you have previously synced to Campus, the assignment must be manually deleted in the Campus Gradebook.

• All gradebook items must have a category assigned in order to be synced. Otherwise, an error will be reported.

• Check Bulk Edit to be sure all graded items are published, assigned a category, assigned the only available Grade Task, assigned a due date within the term dates, and a Grading Period (Qtr#). 

• Review grades in Campus early and often. Be sure posted grades in Campus match grades in Schoology, especially if there are overrides.

• If you see any errors in your Campus gradebook, follow steps to fix the issues (see troubleshooting folder below), including submitting a service ticket if needed.

Don'ts

• Don’t use the ‘Submitted’ flag in Schoology, it will incorrectly return a zero in Campus. 

• Don’t use ‘Drop Lowest’ in Schoology

• Don't use factors in Schoology; use the unweighted category instead.

• Don’t use “Round Period/Final Grades” in Grade Setup.

• Never unpublish assignments that have been graded.  
• Never press the Sync button in Schoology before you have setup your category configuration.

Sync Issues

• If your sync times out and produces errors, there may be too much information being sent from Schoology to Campus. Try syncing individual assignments, not in bulk.

• Ungraded items will not sync and will produce an error because it's not mapped to a category.  If you want the item sync, then assign a category.

Check Sync Log (Clipboard icon) to check for errors often

Assignment scores are not to be edited in the Infinite Campus Gradebook (they should be edited in Schoology and re-sync to Infinite Campus.

Linked sections in Schoology have to be synced individually.  

Teachers should sync grades frequently, ideally after entering grades in Schoology.  

Teachers will post grades in Campus twice per quarter to the mid-quarter task and course grade task (end of quarter).

 

For an overview of the aligned high school grading practices, visit the High School Years webpage.

For specific school information about non-advisory courses, please review the information below. 

*Advisory or Foundations courses: SPPS P/NP≥ 60

**Unweighted Category = 0%

School	Formative weight	Summative Weight	Campus Grade Scale Name
Agape	20	80	SPPS Aligned Scale 9-12
ALC Evening High School	20	80	SPPS P/NP
ALC Gateway to College	20	80	SPPS Aligned Scale 9-12
American Indian Magnet SE	20	80	AIMS American Indian Magnet MS
Battle Creek Middle School	20	80	BCMS Battle Creek MS
Capitol Hill Magnet	20	80	CHM Capitol Hill Magnet MS
Central Sr	20	80	SPPS Aligned Scale 9-12
Como Park Sr	20	80	SPPS Aligned Scale 9-12
Creative Arts Secondary School	20	80	CASS Creative Arts Secondary
District Career Pathway Program	20	80	SPPS Aligned Scale 9-12
E-STEM Middle School	20	80	ESTM E-STEM MS
Farnsworth Upper 5-8	20	80	SPPS Aligned Scale 9-12
Focus Beyond	20	80	SPPS Aligned Scale 9-12
Global Arts Plus Upper 5-8	20	80	GAPU Global Arts Upper
Gordon Parks High School	20	80	SPPS Aligned Scale 9-12
Harding Sr	20	80	SPPS Aligned Scale 9-12
Hazel Park Preparatory Academy	20	80	HPPA Hazel Park Preparatory Academy
Hidden River Middle School	30	70	HRMS Hidden River MS
Highland Park Middle School	0	100	HPMS Highland Park MS
Highland Park Sr	20	80	SSPPS Aligned Scale 9-12
Humboldt High School	20	80	SPPS Aligned Scale 9-12
Johnson Sr	20	80	SPPS Aligned Scale 9-12
Journeys Secondary School	20	80	SPPS Aligned Scale 9-12
LEAP High School	20	80	SPPS Aligned Scale 9-12
Murray Middle School	20	80	MMS Murray MS
Open World Comm Sec School	-	-	OWL Final Grading Scale
River East	20	80	SPPS Aligned Scale 9-12
Saint Paul Online High School	20	80	SPPS Aligned Scale 9-12
Saint Paul Online Middle School	20	80	OLMS Online MS
Txuj Ci HMong Language and Culture Upper Campus	25	75	TCHUC Txuj Ci HMong Language and Culture Upper Campus
Washington Technology Middle	20	80	WTMS Washington Tech 6-8
Washington Technology Secondary	20	80	SPPS Aligned Scale 9-12

Schoology Assignments

• Make sure the assignments in Schoology are published.
• Make sure every assignment in Schoology has a category: Formative, Summative, or Unweighted.  Not selecting a category will cause an inaccurate grade to be calculated in Infinite Campus. 
  • If you see an uncategorized assignment in Infininte Campus, manually edit the assignment to choose the correct category in Campus Gradebook. This happens if teacher clicks "Sync" in Schoology before setting up the configuration.

• Make sure all assignments in Schoology have a due date.
• If you delete an assignment in Schoology that you have previously synced to Campus, you will need to delete the item in the Campus Gradebook as well.
• Do not use the “Exempt Flag” in Schoology as it currently doesn’t sync correctly with Infinite Campus.

Schoology Gradebook Setup

• Create the same categories that are in Infinite Campus. (Formative, Summative, Unweighted)
• Category weights must match the preset weight in Infinite Campus. Find school specific category details here.
• Make sure Schoology Categories are calculated based on “Total Points”.
• Categories must be mapped to those in Campus using the Infinite Campus app in the left menu, then Configuration tab.

Campus Check - Make sure no assignments are "Uncategorized".

• If you see Uncategorized Assignments "alert" (in orange above the Campus gradebook), return to your schoology gradebook and use "bulk edit" to enter the Course Grade task for any assignment missing this.  Then resync the assignment.

 

• If you see "Uncategorized" category in your Campus gradebook, go back to Schoology and complete the steps for setup and map your categories. Then, resync the assignment to update the category in Campus.  In the example above, the one assignment needs to be resynced.  

Check Sync Log (Clipboard icon) to check for errors often

Assignment scores are not to be edited in the Infinite Campus Gradebook (they should be edited in Schoology and re-sync to Infinite Campus.

Linked sections in Schoology have to be synced individually.  

Teachers should sync grades frequently, ideally after entering grades in Schoology.  

Teachers will post grades in Campus twice per quarter to the mid-quarter task and course grade task (end of quarter).

Grade Sync: The transfer of gradebook assignment data from Schoology to Infinite Campus.

Grading Category: A group of assignments. Each category has its own aggregated grade calculated from the assignments. Read more about category weights here. There are three categories for grades 6-12: Formative, Summative and Unweighted.

Gradebook Scale:  The scale that translates the in-progress percentage to a letter grade. 

In-Progress Grade: A calculation based on assignment scores entered in Schoology and sync'd to Infinite Campus Gradebook.

Posted Grade: A finalized grade in Infinite Campus that is displayed on a student's report card.

Grading Task: A type of grade that teachers post during a specific time in the quarter. The grading tasks for 6-12 grades are:

• Mid-Quarter: Reported half-way through the quarter from the in-progress grade.
• Course Grade:  Reported at the end of the quarter from the in-progress grade.  All assignments must be aligned to this task.