Afterschool Meals

SPPS provides food to youth afterschool enrichment and care programs at no cost to the program.  Program staff are required to complete and provide daily paperwork in order for SPPS to claim and receive reimbursement to cover the costs of the food. 

Click here to view a timeline for the CACFP Afterschool Meals Program.

If all meals are served in accordance with USDA requirements, there are no costs to your program.  However, your program will be charged for meals provided that are not served within USDA regulation and/or food lost due to theft, tampering, damage or improper storage.

We have two meal options: Snack and Power Snack. 

• Snacks = Traditional two component shelf stable snack and kids must take all items on the menu.  For example: Cheez-It® crackers and juice box.
• Power Snacks = Snack type items that have five components with 4-5 items, including milk.  Meals will be bagged with milk offered on the side.  For example:  String cheese, chicken jerky, pretzels, carrots, a fruit cup and milk (which must be offered but kids do not need to take it).

On the site application, you will indicate which SPPS school location you would like to have as your supporting school.  You will need to pick up all the food and documents from your supporting school.  We are unable to deliver the food to your site. 

• Snacks:  Refrigeration for some items is recommended but not required.
• Power Snacks:  Refrigeration is required for all meals and milk.

All food must be stored properly and safeguarded against theft, tampering or damage.  Failure to safeguard food can result in your program being charged for lost or stolen food.

Program staff must complete and send to the supervisor at your supporting school site the following documentation on a daily basis.  This documentation is required by the USDA.  Failure to complete and/or submit your paperwork daily will result in your program being charged for any food received.  SPPS Nutrition Services will conduct three (3) monitor reviews.

• Attendance Record and Meal Report: First and las name for kids in the enrichment program.
  • Weekly Attendance Record
  • Daily Attendance Record 
• Production Record and Meal Tally Sheet which includes recording temperature

All program staff and volunteers that help to administer the afterschool meal program must complete both of the following trainings.  Failure to complete the required training will result in your program being charged for any food received.

1. Civil Rights Training

• WATCH CACFP Annual Civil Rights training video (45 minutes)
• COMPLETE Civil Rights training assessment with a score of 100%

2. CACFP Training (available after August 1)

• WATCH CACFP Trainig Video 
• COMPLETE CACFP training assessment with a score of 100%

• Complete the SPPS Afterschool Meals Program Site Application (available after August 1)
• Make a change to original Afterschool Meals Program Site Application

Click here to complete the Afterschool Meals Program Change form.

Contact the supervisor at your supporting school site to talk about a back-up plan.  This will also help to ensure the correct amount of food is ordered for the next service day.

Contact the supervisor at your supporting school immediately about the temperature of the cooler, food and milk.  Do not serve the meal unless it is determined that any non-shelf stable foods are safe to consume.

If you have a newly enrolled participant with a documented allergy, please notify the supervisor at your supporting school as soon as possible.  The supervisor can provide allergy sheets if the student is a SPPS student, and help to clarify about which foods are safe for the child to consume.  Going forward, the supervisor will modify the meals to accommodate the allergy.  For other allergy concerns, contact Cole Welhaven at 651-523-6325 or jill.westlund@spps.org.  If you recognize that a child may be experiencing a severe allergic reaction, call 911 immediately.  Do not leave the child unattended for any length of time.

When you pick up meals at the school, it is very important that you check to make sure that all components are included. We can only be reimbursed for meals if all the required components are offered, including milk with power snacks.  If you catch a missing component early enough, call the supporting school supervisor to see see if you are able to get the missing component before serving time.  If you notice a missing component at serving time, keep serving and let the supervisor know how many meals were served with a missing component.  Clearly indicate this number on your production record.

• Unfortunately not.  The USDA only allows meals to be served after school and on non-school days.

USDA only allows us to serve snacks or power snacks after the dismissal bell has rung on a school day and on non-school days.  See application for more information.