Action items: June 12, 2017

  • Staff: Review 2017-2018 Opening Week and professional development dates
    Professional Development dates for the 2017-2018 school year, including the 2017 Opening Week schedule, are now available. Click on the links below:

    Visit the Office of Teaching and Learning’s website for more information.

    Principals and Assistant Principals: End-of-year discipline reporting instructions
    End-of-year data cleaning will start after June 15. The final list of corrections to be made will be posted on the password-protected location on the Data Center by June 15. Until that time, the 3rd quarter report will be posted there. Please confirm that you are using the end-of-year file. 

    If you make corrections based on the 3rd quarter report, you must still go in after June 15 and make all final corrections. 

    All corrections, based on the end-of-year report, must be made by the principal's last day. If you have questions or concerns, contact Cindy Porter at 651-767-8371 or

    All Staff: Office 365 Outlook email to replace Lotus Notes summer 2017
    Microsoft Outlook, part of the Office 365 cloud application suite, will replace Lotus Notes as the new staff email for SPPS on Aug. 14, 2017.

    Staff may use Outlook beginning Aug. 14 to access their SPPS email accounts (, with their current active directory login and password. Staff will continue to have access to their SPPS Google email address ( for student and staff collaboration.

    Staff will have multiple ways to access their email using Outlook:

    • Webmail
    • Desktop application
    • Mobile device (tablets and phones)

    Employees will still be able to access email through Lotus Notes until Friday, Sept. 29, 2017; however, employees should begin using Outlook as soon as possible after Aug. 14, as Lotus Notes will no longer be supported as the primary email.

    If you have further questions to prepare for the new email platform:

    Staff: Submit project proposals to SEAB by Aug. 15
    The Student Engagement and Advancement Board (SEAB) is accepting project proposals from SPPS staff and Board members. SEAB can work with you to incorporate student voice in a decision making process, project or initiative.

    In 2016-2017, SEAB worked on three projects proposed by district leadership and the Board.  

    • The Graduation Attire Policy project, a collaboration with the Assistant Director of Strategic Planning and Policy, which led to the Board approving a pilot of inclusive cultural adornments at graduation.
    • The Inclusivity Project, requested by the Board, led to a presentation on Inclusivity and policy updates on Dress Codes and Building names.
    • The Curriculum project, initiated by the Office of Teaching and Learning, is resulting in a student-produced video on inclusivity to be used in various platforms within SPPS.

    See this SEAB project proposal document for more information. Proposals must be submitted online by August 15.

    For more information SEAB, or to submit a project proposal, visit If you have questions, contact Shaun Walsh at

    Staff: Moodle is closing down on June 30
    If you are the teacher of a course in Moodle and would like to continue to use your course, it will need to be moved from Moodle to Schoology as soon as possible, as eLearn/Moodle will be closing on June 30. Visit this document for additional information and help transferring your Moodle courses to Schoology.

    Staff: Print, Copy and Mail summer printing opportunity
    Teachers and staff can save time and money by using the SPPS Print, Copy & Mail Center’s summer printing special. Have your classroom materials printed over the summer and delivered in time for next school year for only .025 cents per side.

    Submit your orders by emailing or by completing an online form at or by sending your orders via inter-school mail. If you have any questions, please call 651-603-5017.

    Teachers: Read about classroom preparation for S-Term

    SPPS students and staff use classroom space during both S-Term sessions. School-year staff members are reminded that resources purchased with SPPS funds are available to S-Term students and staff.

    Please leave the following instructional tools and materials in a visible, readily accessible location in classrooms:

    • Technology resources (SMART board, desktop computer, LCD projector, cords needed to operate technology, etc.)
    • District purchased supplies (leveled books, pencil sharpener, learning games/activities, scissors, etc.)

    During S-Term, administrative and teaching staff use building resources responsibly. Instructional tools, materials and teaching spaces are left in the same condition as they were at the beginning of S-Term.

    Please securely store these classroom items:

    • Personal items (things purchased with teacher’s own money)
    • Consumable materials purchased with building funds for school year use (construction paper, pencils, notebooks, markers/crayons, etc.)


    Staff: Walk! Bike! Fun! ambassador training opportunity
    Teachers and staff interested in using the new SPPS bike fleet will need training on the Walk! Bike! Fun! curriculum before they can check out the fleet. An abbreviated version of the training, which will include information on organizing a bike rodeo, presenting this information to large groups, and time spent on the bike, is scheduled for Tuesday, June 13, from 9 a.m. - 1 p.m., in Room J at the SPPS Administration Building, 360 Colborne Street.

    Contact Carol Grady at 651-744-7834 if you have any questions.