Enterprise IT Governance (EITG) Calendar & Timeline

  • Timeline

    The annual timeline for EITG is described below

    down arrow

    Project Intake 

     June – *January 15 

    • Gathers project intake requirements 
    • Obtains department leader support, approval, and sponsorship 
    • Engages and completes Purchasing Department Request For Information/Proposal (RFP) process (if required) 
    • Project Requestor send completed intake form to EITG@spps.org 


    Note: *January 15th deadline for next year's budget; however, proposals accepted all year

    down arrow Ongoing
    (January – December) 

    • Acknowledgement sent to Project Requestor their request received includes with overview of the EITG process 
    • Record Project Intake Form 
    • Intake form confidentially shared with Change Advisory Committee for review 
    • Project intake Q &A scheduled with Requestor, Change Advisory Committee, and If required, technical resource(s) 

    down arrow

    Bi-weekly/as needed 

    • Q & A session with Project Requestor 
    • Evaluation performed 
    • Existing solution(s) and/or process 
    • Requirements clearly defined 
    • District Strategic Alignment 
    • District impact 
    • District value 
    • Technical standards 
    • Service ownership and responsibilities identified 


    Note:  Assessment, scoring, and status assignment performed next committee meeting if evaluation complete. 

    down arrow

    • Obtains high-level ETCs (Estimated Time to Complete) effort hours from Technology Services within 1-2 weeks 
    • Project Proposal(s) 40 hours or less sent through Service Desk request system (Project Requestor and Leader informed) 


    down arrow



    • Project Proposal(s) scoring 
    • Project Proposal(s) assigned status of Declined, Future Consideration, or SELT (Senior Executive Leadership Team) Consideration 

    down arrow



    • Update Project Proposal Record with Change Advisory Committee evaluation results 
    • Schedules Enterprise Governance Committee presentation(s) 
    • Sends presentation guidelines and schedule to Project Requestor and Department Leader 

    down arrow


    • Project Presentations 
    • Final review/evaluation of projects   
    • Projects authorized or declined   
    • Project Prioritization  
    • Project Planning  

    down arrow


    • Project Kickoffs 
  • Calendar

    The Change Advisory Committee accepts Requests throughout the year at its monthly meetings. They will score requests on a rubric and then submit reviewed projects to the Senior Executive Leadership Team (SELT) in March. At that time, more information will be provided on the calendar as projects move forward. 

change managed image