A contract defines the parameters of an agreement to provide products or services. Contracts are required any time a person or company is brought in to provide services to the district. The Purchasing Office is responsible for contract coordination, review, and approval, and is involved in the process for any contracts. The contract manager is responsible for development and negotiation of terms, and monitoring of the work of the contractor.

SPPS uses the Sysoft eRFP to generate and monitor contracts. 

No work should start and no products acquired until the contract is final. If a purchase order is required for the purchasing process, the contract is not final until that purchase order has been issued.

SPPS personnel authorized to enter into agreements for the District are outlined in the official SPPS Procedures and identified on the District's Contract Signature Authority Matrix.

Contracts Commonly Used at SPPS

• Consulting contracts
• Cooperative agreement
• Grant
• Intergovernmental agreement
• Maintenance agreement
• Memorandum of understanding
• Professional services agreement
• Software license agreement

Use of digital signatures are encouraged to improve efficiency of executing agreements with SPPS.  Please see the published standard operating procedure on digital signatures below.

Digital signature SOP