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Injury Data equals Action and Access

As a data driven organization, Saint Paul Public Schools relies on information from many sources to inform decision making and direct where our limited resources are spent.

Many of our buildings are equipped to report information directly to the Facilities department. When it comes to student injuries; however, we rely on the nurses and school staff to fill out the Student/Civilian Incident Form and send it to the Facilities Department. Facilities relies heavily on this data to identify hazardous situations outside the buildings and especially on our playgrounds.

The few minutes it takes to complete the form and send it along can have a variety of benefits.

Accurate reporting can protect the district from liability claims, ensure that hazards are fixed in a timely manner and help injured students and their families access the Districts’ MedPay program.

The MedPay program helps families defray medical expenses in the event of a student injury. For many of our students this means the difference between receiving medical care or having injuries go untreated. There are some critical details to understand about the program when talking to parents that can help avoid confusion:

  1. The program is for medical expenses for bodily injury caused by an accident on SPPS premises owned or rented or during an SPPS sponsored event. It does not cover expenses related to illness. It is also important to understand it does not apply to athletic activities. 
  1. The payments are capped at $1000.00 per student or $5000.00 per event if there are multiple students involved. 
  1. This is a reimbursement provision. Parents process healthcare billing through their insurance provider and pay any deductibles, copays and/or coinsurance through their provider. Saint Paul Public Schools’ insurance carrier will then review any reimbursement request for the parents’ out-of-pocket expenses (not their health care plan’s expense), up to the $1000 cap. 
  1. Saint Paul Public Schools will not pay expenses billed directly to the District, these need to be handled through the student’s health insurance. It is not a substitute for health insurance everyone is required to carry. 
  2. A Student/Civilian Incident Form on file with the District is a necessary part of the process. Without this documentation the program will not reimburse families for medical expenses that would qualify under the program.

So please help keep our sites and students safe by reporting student injuries in a timely manner. The form can be found on the Business Office webpage ( under the Insurance tab.

Taking the time to document student injuries helps keep our sites and playgrounds as safe as possible while helping our students and families access critical support for defraying medical expenses.



Charles Colvin