Nov. 22, 2016
Design Team Meeting Summary
Tuesday, Nov. 22, 2016
Members in Attendance:
Jackie Allen, Cedrick Baker, John Brodrick, Rosario Fuentes, Peter Grafstrom, Martin Hoerth, Tonya Long, Dan Mesick, Beth Mork, Denise Rodriguez, Lynn Shellenberger, Katie Wilcox-Harris, and Ka Ying Yang on behalf of Pangjua Xiong
Staff in Attendance: Pepe Barton, Kaohly Her, Heather Kilgore
Members not in Attendance:
Makkah Abdur-Sallam, Nick Faber¸ Rose Lewis, Shaua Salas, Jon Schumacher, Damon Shoholm, Robin Tushaus, See Vue, and Zoua Vue
Guests: Craig Morris, Ray & Associates
1. Review of Timeline
Members reviewed the proposed timeline for the engagement process in light of the search firm’s timeline. Some of the engagement activities will be inform both the search firm and the board (open meetings and informal events in December and January) and some will be used exclusively for the Board (targeted meetings and quantitate survey)
Thursday, December 15 at Washington
Wednesday, January 11 at Central
Tuesday, January 17 at Harding
Saturday, January 21 at Humboldt
Weekday events will have a soft start at 5:30/hard start at 6 – 8
Saturday will be 9:30 (soft start)/10 – 12 noon
Meeting will start with an introduction from Chair Schumacher and a member of the Design Team (needs to be identified for each); participants will break into small facilitated groups (approx.. 15 per group including groups in English, Hmong, Somali, Karen, and Spanish)
Childcare will be available at all
For 12/15 -- light refreshments will be provided but no transportation. DT will assess after the meeting to decide how to handle going forward.
Heather and Pepe will work on logistics.
3. Tabling/Canvasing – December - January 23 to inform the Search Committee’s draft of the profile/recruitment and the School Board’s consideration of candidates (December – March). These would be events which are already scheduled and will include a large number of SPPS constituents. Idea would be to have SPPS personnel and facilitators available to talk with participants, hand out surveys (links to surveys), and over to gather information orally.
12/13: School Board Meeting
12/17: AMS Christmas School
1/9 – 2/14: School Showcases/Open House
1/10: Annual School Board Meeting (4:30 – 6:30)
1/25: West Siders @ Humboldt
Checking with libraries and Parks and Rec were also suggested
4. Targeted Meetings – December – March: to inform the School Board’s consideration of candidates
11/28: Principals’ Association Meeting (pilot the questions)
12/8: All PAC Meeting
Include Wilder community partners…
Website will have a form to request a Targeted Meeting; E-mail will be sent to SPPS Community Partners and…
There will be two surveys:
1) December – January 23: Search Firm’s survey to inform the development of the profile.
2) February – March: SPPS survey to inform the School Board’s deliberation.
6. Communications Plan
Pepe shared a document with the ways that SPPS typically communicated with its constituents
Discussion of survey questions for Board Input
Review/discussion of targeted meetings plan
Review/discussion of plan for Finalists – Candidate Review Committee and Community Forum